ADMINISTRATIVE ASSISTANT I - Sangamon County

Position Statement

This position is in the Conciliation and Mediation Division of the Illinois Department of Labor, specifically the Equal Pay Section. The Administrative Assistant will support the work of a team of Labor Conciliators in the Sangamon County Equal Pay Act Section as they assist citizens in recovering unpaid wages as required by the various laws enforced by the Department. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement. If you are interested in this position and you possess the necessary qualifications, we invite you to apply for this position.

Essential Functions

• Assists the Equal Pay Act Manager in implementing and executing programs and for the enforcement of the Equal Pay Act. Interacts with Labor Conciliators to assist them with technical aspects relating to their case processing. Works with IDOL staff in other sections, staff in other governmental agencies and members of the public to implement and execute programs and procedures for laws enforced by the Department.
• Monitors caseloads, updates databases and generates reports for the Equal Pay Act Manager to reflect and monitor aging of cases, case progress and case status.
• Using highly technical knowledge of the Equal Pay Act and other laws enforced by the Division, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the Act, responds to or distributes electronic and other mail to appropriate staff.
• Conducts file and database review to determine if information should be issued, or hearing should be scheduled.
• Answers telephones and electronic mail responding to complex technical questions regarding laws enforced and systems used by the division.
• Develops and updates training materials for division staff and the public on the Equal Pay Act and other laws enforced by the Division.
• Performs other duties as required or assigned which are reasonably within the scope of the duties above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers one (1) year of experience working with the Equal Pay Act. 
• Prefers working knowledge of Microsoft Office (Outlook, word, Access, Database, mainframe, PowerPoint), and personal computer operations, and extensive knowledge of Microsoft Excel.
• Prefers one (1) year of experience writing concise and complex documents. 
• Prefers one (1) year of experience in customer service or one-year in a support role.
• Prefers one (1) year of experience producing financial reports.

Conditions of Employment

• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.  
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $22.6 million, and an authorized staff of more than 120 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. At IDOL, we take pride in our Agency's mission: to promote and protect the rights, wages, welfare, working conditions, safety and health of Illinois workers, regardless of race, religion, ethnicity, color or sexual orientation, through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.