ADMINISTRATIVE ASSISTANT II

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to act on their own initiative and independently set policies for the operation of the Department and its Divisions. On behalf of the Director and Division Chief, processes appointments to Department advisory boards. Coordinates Department advisory board avtivities. Coordinates training for subordinates and trains interns assigned to the Division. Responds to legislative inquiries on behalf of the Division Chief. Assists with the compilation of the Department's legislative package. Coordinates Department grant information dissemination to the Governor's Office and legislators. Coordinates Division support activities. 

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) 
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx.

Essential Functions

• Acts on own initiative and independently sets policies for the operation of the Department and its Divisions.
• Responsible for the program relating to Department advisory boards and committees.
• Assists Division Chief and their legislative staff in the compilation of the Department's legislative program concerning legislative bills, reports and transcripts.
• Maintains the Department's official record of board members and committees.
• Coordinates the receipt of information from program staff on grants awarded by the Department of Public Health.
• Responsible for fiscal operations of the Division.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Knowledge, skill and mental development equivalent to the completion of four (4) years college.
• Two (2) years of professional experience in a public or business administration.

Preferred Qualifications

• Two (2) years of professional experience as a staff assistant within state government.
• Two (2) years experience with public health programs.
• Two (2) years experience determining and setting policies.
• Two (2) years experience responding to inquiries by replying to emails, answering calls and constituent
  requests.
• Two (2) years experience maintaining databases using Excel, Smartsheets or Microsoft Project.
• Two (2) years experience in the use of Microsoft Office, including Outlook, Word, and PowerPoint.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.