ADMINISTRATIVE ASSISTANT II

Position Overview

The Illinois Department of Natural Resources is looking to hire an Administrative Assistance 2 for the Office of Land Management/Historic Sites. This position assists in the coordination of various operational programs within the Division; gathers and disseminates Division data; collects necessary information and prepares Strategic Planning and Division Initiative reports; confers with the Division Manager in the development, interpretation, and installation of programs and procedures for Division operations; and drafts correspondence and prepares reports in both physical and electronic formats. The ideal candidate will possess and be able to utilize their organization skills, independent research ability and public speaking skills. The Historic Sites Division of Land Management oversees 56 historic sites and memorials across the state, covering more than 2,000 years of Illinois history. We welcome interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under administrative direction of Director of Historic Sites, functions as staff assistant and assists in the planning, development, and implementation of administrative policies
• Serves as Division Liaison with administrative personnel for various projects and the Division's Strategic Planning Coordinator
• Serves as Division liaison with various individuals and groups
• Maintains filing system and responds to Divisional inquiries
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration
• Requires two years of professional experience in a public or private organization

Preferred Qualifications

• Two (2) years of professional experience developing office practices, policies, and procedures
• Two (2) years of professional experience using technology and software to track, manage, and improve the operations of a large office or programs
• Two (2) years of professional experience meeting deadlines with strong attention to detail while working on multiple projects

Employment Condition

Applicants must possess the ability to meet ALL of the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position:

• Ability to pass background check

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statements

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.