ADMINISTRATIVE ASSISTANT II

• Functions as a staff assistant to the Chief of Staff assisting in the planning, development, and analysis of operations, systems, various requests, and procedures in order to make recommendations leading to reduced operating costs, improved services, and greater consistency and efficiency. 
• Under the direction of the Chief of Staff, directs and conducts a variety of investigations of problems which affect the operation and flow of information within the agency, assisting in feasibility studies, and providing recommendations and solutions to the Senior staff. 

• Under the direction of the Chief of Staff, independently conducts research and collects data relevant to planning, staffing, and the evaluation of programs. 

• Prepares, tracks, and submits the agency’s monthly, annual, and quarterly reports including, but not limited to: statutorily required reports, annual reports, audit reports, employee training reports, TA-2 reports, Exempt Vacancy Reports, Agency Contingency Plans, and Agency Workforce Reports.    

• Serves as the backup agency timekeeper ensuring staff timekeeping is reported timely. 

• Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above. 

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration. 

• Requires two (2) years of professional experience in a public or private organization. 

• Prefers two (2) years of experience in working as a confidential or executive assistant to upper level management. 

• Prefers strong writing skills, including experience with a solid foundation in grammar, spelling, and punctuation, along with the ability to organize thoughts logically and in written form.
• Prefers two (2) years of experience in assisting or supporting management in daily operations and administration of organizational activities. 

• Prefers two (2) years of experience in working with confidential, high profile, time sensitive or subject sensitive issues/materials. 

• Prefers two (2) years experience in timekeeping and reporting. 

• Prefers two (2) years experience in Microsoft Office, PowerPoint, Access and Docuware software. 

• Prefers ability to thrive in a fast-paced work environment, under tight deadlines and readily adapts to changing priorities. 

• Requires the ability to travel statewide. 

• Requires the possession of a valid appropriate driver’s license. 

• Requires the ability to successfully pass Department of Corrections, Illinois State Police, and county jail background checks as necessary to enter required correctional facilities throughout Illinois. 

• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.  The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions.