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ADMINISTRATIVE ASSISTANT II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Nov 8, 2024
Location: 

Springfield, IL, US, 62703

Job Requisition ID:  42736

Job Requisition ID: 42736

Position Title: Administrative Assistant II-Deputy Director's Office- Division of Criminal Investigation
Closing Date/Time: 11/25/2024
Agency: Illinois State Police
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Starting Salary $6,005 Monthly: Full Range $6,005-$8,678
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

  • This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
  • All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
  • Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

  • ​​Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. 
  • Note: The Illinois Law Enforcement Training and Standards Board must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
  • Answer all questions thoroughly- DO NOT STATE SEE RESUME

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Posting Identification Number  42736 

Position Overview

The Illinois State Police is accepting applications for an Administrative Assistant II. Under administrative direction of the Chief of Staff for the Division of Criminal Investigation, serves as administrative support, coordinating/managing various projects or assignments, some of which are sensitive and/or controversial in nature; attends meetings with or on behalf of the Chief of Staff; reviews technical reports to identify problems or trends; maintains relations with command personnel in the zones/bureaus in order to coordinate and finalize special projects and assignments as well as routine staffing matters. Serves as liaison with local, state and federal law enforcement agencies, as well as upper management staff at ISP.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

  • Under administrative direction of the Chief of Staff, coordinates and manages various projects or assignments, some of which are sensitive and/or controversial in nature.
  • Serves as a liaison with managerial staff within the Department as well as with local, state, and federal law enforcement agencies.
  • Independently prepares correspondence for the Chief of Staff regarding sworn personnel transactions.
  • Attends meetings with or on behalf of Chief of Staff to keep abreast of current programs, policies, assignments of District/Zone Commanders and events involving the Department and other governmental agencies.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
  • Requires two years of professional experience in a public or private organization.

Preferred Qualifications

  • Prefers a minimum of two years experience of office practices and procedures and programs.
  • Prefers a minimum of two years experience of composition, grammar, spelling and punctuation.
  • Prefers a minimum of two years experience in the logic of computer programs.
  • Prefers one year of experience instructing, guiding and training others.

Employment Conditions

  • Pass the Illinois State Police Background Investigation and the Illinois State Police Drug Screening
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

    • Flexible work schedules in many program areas
    • Health, life, vision, and dental insurance.
    • 12 weeks paid maternity/paternity leave.
    • Pension Plan
    • Deferred Compensation, and other pre-tax benefit programs.
    • Employees earn twelve (12) paid sick days annually.
    • Ten to twenty-five (10-25) paid vacation days based on years of service.
    • Employees earn three (3) paid personal days pro-rated based on start date.
    • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

  • Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so. 
  • State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
  • Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:
  • The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
    • donotreply@SIL-P1.ns2cloud.com
    • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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