ADMINISTRATIVE ASSISTANT II
Springfield, IL, US, 62762
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Job Requisition ID: 46301 Opening Date: 04/23/2025 Closing Date: 05/06/2025 Agency: Department of Human Services Class Title: ADMINISTRATIVE ASSISTANT II - 00502 Skill Option: None Bilingual Option: None Salary: Anticipated Salary: $6,200 - $7,500 per month ($74,400 - $90,000 per year) Job Type: Salaried |
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 46301
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Office of Legislative Affairs is seeking to hire an independent, highly organized, and detail-oriented administrative support for the Legislative Director. This position will be responsible for performing a variety of sensitive and controversial assignments in the overall administration of the Office. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter, and be able to carry out assignments with limited oversight in a timely manner.
Essential Functions
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Serves as Administrative Assistant for the Office of Legislative Affairs.
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Performs administrative functions for the Office; handles sensitive, controversial and confidential assignments and projects in the overall administration of the Office.
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Serves as liaison with DHS Executive Staff, managers, and other staff.
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Researches existing policies for the Office.
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Represents the Legislative Director at internal and external meetings/conference.
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Assists in organizing, planning, and executing responses to email and telephone constituent and legislative inquiries from legislative offices, liaisons, Directors and/or the Governor’s office regarding IDHS programs and services.
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On behalf of the Legislative Director, gives verbal/written response on routine matters.
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Develops and coordinates procedures for reviewing, processing, and responding to requests involving the Office, printing, mail control and other special requests.
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Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
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Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
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Requires two (2) years of professional experience in public or private organization.
Preferred Qualifications
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Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
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One (1) year of professional experience conducting special projects which include evaluating existing and proposed programs, policies and procedures for a public or private organization.
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Two (2) years of professional experience effectively communicating with both internal and external officials, providers and/or the general public in oral and written form.
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Two (2) years of professional experience researching and developing correspondence to internal and/or external individuals.
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One (1) year of experience coordinating meeting arrangements, including the maintenance of calendars and making travel plans for an administrative official.
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One (1) year of professional experience assisting in the planning, development, and installation of programs, policies, and procedures for a public or private organization.
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One (1) year of professional experience in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
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Basic proficiency in Microsoft Office Suite.
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Legislative Affairs
Administration
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
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Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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12 Weeks Paid Parental Leave
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Deferred Compensation Program - A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
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Federal Public Service Loan Forgiveness Program eligibility
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GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
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systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield