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ADMINISTRATIVE ASSISTANT

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Mar 18, 2025
Location: 

Springfield, IL, US, 62704-4462

Job Requisition ID:  45721

​Agency: Illinois Emergency Management Agency and Office of Homeland Security
Posting Number:  45721

Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Opening Date/Time:  03/19/2025

Closing Date/Time: 04/01/2025
Salary: Anticipated starting salary $5,423 monthly; Full Range $5,423 - $7,721/ monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

Agency Statement:  Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of emergency management professionals who support local communities by providing experience, perspective, and resources to help residents prepare for, mitigate, respond to, and recover from threats, hazards, disasters, or emergencies. IEMA-OHS is the lead agency for disasters and emergencies statewide and plays a k ey role in protecting the health, life, and safety of all Illinoisans.

 

Position Statement:  The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking an Administrative Assistant I for the Division of Electronic Products. This position provides an opportunity to work both independently and in collaboration with other Agency employees and the members of the public. This position offers an opportunity to assist individuals to become certified or accredited to operate x-ray equipment in the performance of their routine professional duties that can often be time sensitive. Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity-driven workfor ce, we invite you to apply for the Administrative Assistant position with IEMA-OHS!

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Resume Preferred but Not Required

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Posting Identification Number:  45721   

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Essential Functions

1. Assists the supervisor by providing frequent communication with technologists, their employers, and the general public.

2. Updates Technologist Accreditation and Industrial Radiography Program databases, generates and analyzes monthly statistical reports, generates specific reports of continuing education credit for individual technologists, and generates notices.

3. Composes clearly understood letters in response to diversified inquiries.

4. Performs the duties of assigned team position as specified in the Standard Operating procedures of the Illinois Plan for Radiological Accidents.

5. Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
2. Requires one (1) year of professional experience in a public or private organization.

Preferred Qualifications

1. Three (3) years of experience providing administrative support in a public or private business organization.
2. Two (2) years of professional experience communicating verbally and in writing with various audiences across multiple forms of media.
3. Two (2) years of professional experience supporting project management, including development of trackers, and supporting adherence to deadlines.
4. Two (2) years of professional experience supporting multiple projects and ensuring accuracy and attention to details.
5. Two (2) years of experience working both independently and collaboratively to promote the values and missions of a public or private organization.

Conditions of Employment

1. Requires a criminal history check through the Illinois State Police.
2. Requires ability to travel in the performance of duties, with overnight stays as appropriate.
3. Requires the ability to use state-issued equipment such as cell phone, laptop, etc.

 

Work Hours:  Monday-Friday 8:30a - 5p

Work Location:  1035 Outer Park Dr, Springfield, Illinois, 62704-4462

Agency Contact:  EMA.Jobs@illinois.gov

Posting Group:  Office & Administrative Support

 

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.  As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

 

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

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