ADMINISTRATIVE SUPPORT MANAGER (TECHNICAL MANAGER III)
Springfield, IL, US, 62764
Job Requisition ID: 46630 - IPR#46882
Closing Date: 05/05/2025
Agency: Department of Transportation
Class Title: TECHNICAL MANAGER III - PW413
Salary: Anticipated Starting Salary: $5,055 Monthly; Full Range: $5,055-$8,800 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: NR916 Pro-Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
This position is accountable for providing administrative support services for the Office of Business and Workforce Diversity (OBWD) which involves budgetary planning, preparation, and monitoring fiscal activities and providing personnel administration liaison functions. This position coordinates analyses of budgetary and fiscal issues facing the OBWD to ensure adequate funding and effective administration of fiscal resource expenditures.
Essential Functions
- Develops and prepares the OBWD budget in conjunction with projecting and monitoring expenditures to ensure adequate funding is available to meet fiscal year obligations. Develops detailed expenditure estimates to determine potential surplus/shortages of allocations and monitors actual versus projected expenditures.
- Ensures accurate and timely processing of all invoices. Tracks contract balances and prepares/processes contractual documents. Reviews all invoices and approves scheduling of payments.
- Approves purchases of commodities and makes recommendations for equipment purchases. Assists in monitoring appropriations and maintains documentation for contracts. Processes invoices and obligation documents.
- Serves as liaison for personnel actions with the BPM.
- Provides accurate, thorough, and timely recommendations to the Deputy Director, OBWD on a variety of issues.
- Conducts research and data collection to develop strategies to resolve program issues.
- Serves as a liaison between the Deputy Director, OBWD and departmental offices as well as external organizations and associations regarding DBE and planning issues.
- Performs special assignments that are sensitive and confidential to the agency and the Office of the Governor in areas of personnel, proposed legislation, statutory changes, and mandated responsibilities.
- Assists with planning the annual conference and workshops for the OBWD.
- Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
- Performs other duties as assigned.
Minimum Qualifications
- Completion of a bachelor's degree majoring in accounting, finance, business, public administration, or human resources; OR Completion of two years of college PLUS two years of experience in technical accounting, clerical bookkeeping, human resources, budgetary planning and control, public accounting, project management, or a combination thereof; OR Six years of experience in technical accounting, clerical bookkeeping, human resources, budgetary planning and control, public accounting, project management, or a combination thereof.
Preferred Qualifications
- Experience in an organization maintaining confidentiality and handling sensitive information with professionalism.
- Experience generating written and/or statistical reports using computer software such as Adobe Acrobat Pro and Microsoft Office Suite 365.
- Proficiency working with Microsoft Word and/or Excel to develop spreadsheets and tracking information within a database.
- Experience in handling a high volume of information, sorting information into like categories, and verifying the reliability of held information in a systematic method.
- Working knowledge of accounting procedures.
- Experience with an accounting system, specifically generating and interpreting voucher reporting.
- Analytical skills to be able to research and resolve accounting related issues.
- Demonstrated organizational skills with the ability to multi-task.
- Ability to form and maintain harmonious and cooperative relationships with diverse groups of people.
Conditions of Employment
- Valid driver's license.
- Occasional statewide and out-of-state travel with overnight stays.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Successful completion of a background screening.
About the Agency:
The Illinois Department of Transportation is seeking to hire an Administrative Support Manager.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling).
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday-Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001
Office: Office of Business & Workforce Diversity
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Employee Services; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield