ASSISTANT AGENCY PROCUREMENT OFFICER
Springfield, IL, US, 62711
Job Requisition ID: 60282
Opening Date: 11/13/2026
Closing Date: 12/01/2026
Agency: Illinois Emergency Management Agency and Office of Homeland Security
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option: None
Salary: Anticipated Starting Salary $8,571 - $10,000 monthly
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Supervisory (Management Bill) Exclusion from RC062 Collective Bargaining Coverage
Work Hours: 8:00a - 4:30p ... Monday - Friday
Anticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs
Headquarter Location: 4800 W Wabash Ave, Springfield, Illinois, 62711
Work County: Sangamon
Agency Contact: EMA.Jobs@illinois.gov
Position Statement: The Assistant Agency Procurement Officer (AAPO) supports the Agency Procurement Officer (APO) in planning, directing, and administering all procurement activities within the Purchasing Unit. This role helps oversee contractual and grant obligations and encumbrances, supervises staff as a full-line supervisor, and serves as the primary procurement liaison for the State Emergency Operations Center (SEOC). The position also performs other related duties as assigned to support agency procurement operations and compliance.
About the Agency: Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is a team of dedicated public servants who are committed to better preparing the State of Illinois for natural, manmade, or technological disasters, hazards, or acts of terrorism. IEMA-OHS coordinates the State's disaster mitigation, preparedness, response and recovery programs and activities, functions as the State Emergency Response Commission, and maintains a 24-hour Communication Center and State Emergency Operations Center (SEOC). The SEOC acts as lead in crisis/consequence management response and operations to notify, activate, deploy and employ state resources in response to any threat or act of terrorism. IEMA-OHS assists local governments with multi-hazard emergency operations plans and maintains the Illinois Emergency Operations Plan. IEMA-OHS is also responsible for protecting Illinois residents from the potentially harmful effects of ionizing radiation, administering more than two dozen programs to protect citizens and the environment. Programs include extensive emergency planning and response efforts and training for local responders for accidents involving radiation; inspecting and regulating radioactive materials licensees; registering and inspecting radiation producing equipment and facilities statewide; accrediting medical radiation technologists; and certifying mammography facilities. IEMA-OHS also monitors 11 nuclear power reactors at six nuclear stations licensed to generate electricity in Illinois and inspects and escorts spent nuclear fuel shipments.
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under administrative direction, serves as the Assistant Agency Procurement Officer (AAPO) and supports the Agency Procurement Officer (APO) in planning, directing, implementing, and administering all agency procurement procedures and operations within the Purchasing Unit.
- In consultation with the APO, supervises and oversees the obligation process for contractual and grant obligations and encumbrances.
- Serves as a full line supervisor.
- Serves as the primary procurement liaison for the State Emergency Operations Center (SEOC).
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college preferably with coursework in accounting, business and/or public administration.
- Requires three (3) years progressively responsible administrative experience in a public or business organization specifically with experience performing governmental procurement including requests for proposals (RFP), Invitation for Bids (IFB), requests for quotes (RFQ), small purchasing, etc.
Preferred Qualifications
- Prefers three (3) years of experience working with the Illinois Procurement Code and/or federal procurement rules.
- Prefers professional certification as a Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or another procurement designation.
- Prefers two (2) years of experience implementing procurement policies, procedures, or strategic sourcing initiatives within a government or regulated environment.
- Prefers two (2) years of professional experience supervising staff.
- Prefers three (3) years of experience independently managing the full procurement process from initial request through contract execution for an organization's contractual agreements.
- Prefers two (2) years of professional experience utilizing electronic procurement systems, contract management systems, or enterprise financial platforms.
- Prefers two (2) years of experience with Systems, Applications and Products (SAP).
- Prefers one (1) year of experience in emergency management.
Conditions of Employment
- Requires a criminal history check through the Illinois State Police.
- Requires self-disclosure of criminal history.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Position Requires Economic Interest Reporting.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- Requires ability to use state-supplied equipment such as cellphone, laptop, etc.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime, including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield