ASSISTANT DEPUTY DIRECTOR/ FACILITIES ADMINISTRATOR (SPSA, Opt. 1 )

POSITION SUMMARY

The State of Illinois Central Management Services (CMS), Bureau of Property Management is looking for an Assistant Deputy Director of Facilities Administration to oversee the Transaction and Property Administration and Facilities Management divisions. This position would develop and collaborate on legislative initiatives to enhance statewide property management functions. With overseeing daily divisional and operational aspects, this position independently commits and reallocates divisional resources to promote efficiency and services provided by the bureau. This includes overseeing, reviewing, and collaborating with division managers and legal counsel on policies, procedures, and guidelines. Along with procuring goods and services within compliance of governmental regulations, this position performs ongoing budgetary analysis to increase cost saving potential and identify and eliminate deficiencies and audit findings.

The Bureau of Property Management provides leasing, facilities management, fiscal, and security and life safety related services for over 650 properties throughout the state. The ideal candidate should possess strong professional leadership experience overseeing an organization across multiple locations and businesses, in-depth knowledge and experience related to property and facility management, and financial management including development and management of budgets. In addition, have a in-depth understanding of and experience in developing, negotiating, and managing property transactions, contracts, and agreements.

POSISTION ESSENTIAL FUNCTIONS

• Subject to management approval, serves authoritatively as policy formulating administrator in the planning, directing, implementing and administering, developing and ongoing administration of standard operating procedures and all operational support entities for the Bureau of Property Management.  As Facilities Administrator, serves as the supervisory administrator of the Transactions and Property Administration Division and Facilities Division to effect and bring to fruition a wide variety of facility management initiatives and enhancements based on best business practices for all State Agencies, Boards, and Commissions in part by Executive Order 2003-10, Facilities Management Consolidation.
• Serves as Facilities Administrator/Assistant Deputy Director of the Bureau of Property Management.
• Maintains administrative responsibility for the Facility Management Division working in concert with the Deputy Director and Facilities Management Division Manager to analyze and determine division budgetary requirements and strategic targets for cost savings initiatives and the establishment of policies and procedures and guidelines to achieve the division goals most effectively.
• Maintains administrative responsibility for the Transactions and Property Administration Division working in concert with the Deputy Director and Transactions and Property Administration Division Manager to analyze and determine division budgetary requirements and strategic targets for cost savings initiatives and the establishment of policies and procedures and guidelines to achieve the division goals most effectively.
• Oversees the legal responsibilities and auditing responsibilities for the Transactions and Property Administration and Facilities Management Divisions.
• Oversees the Bureau’s issues and projects associated with security and life safety for CMS-managed facilities and properties including the development, coordination and implementation of programs designed to protect employees, clients, visitors, assets, physical property, and proprietary information while ensuring the continuity of operations working in conjunction with the Statewide Facility Manager, Security Manager, Senior Infrastructure Advisor, and various state, county, and municipal protective services.
• Serves as full line supervisor. 
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires prior experience equivalent to four years of progressively responsible administrative experience in property management, real estate, or business administration for a public or business organization.

PREFERRED QUALIFICATIONS

• Prefers professional senior leadership experience overseeing an organization across multiple locations and multiple businesses. 
• Prefers professional experience in property and facility management including all related application systems.
• Prefers professional experience developing, implementing, managing policies and standard operating procedures.
• Prefers professional experience in financial management which should include the development and management of budgets, identifying and achieving efficiencies, and identifying and eliminating deficiencies.
• Prefers professional experience in public administration including interaction with internal and external governmental stakeholders.
• Prefers professional experience working with small business owners and diverse business owners to foster an inclusive and competitive business environment.
• Prefers professional experience in developing, negotiating, and managing property transactions, contracts and agreements.
• Prefers professional experience procuring goods and services within compliance of governmental regulations and contractual agreements.
• Prefers professional experience responding to internal or external audits which should include addressing short term findings and implementing long term corrective actions.
• Prefers experience with public speaking.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This also requires the ability to work in a 24 hour ‘on call’ capacity.
• Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
• Requires the physical ability to climb and descend stairs, stand for extended periods of time, and sit for extended periods of time.
• Requires a valid driver's license and the ability to travel occasionally.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens.  The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves.  Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination. 

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx