ASSISTANT DEPUTY DIRECTOR OF MANAGEMENT OPERATIONS

Position Overview

The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking to hire a skilled Assistant Deputy Director (SPSA, Option 1) to assist with managing the agency’s operations related to facilities, travel, telecom, security, and information technology. This position will also serve as Property Control Officer, ensuring compliance with all state and federal property regulations. The Assistant Deputy Director is critical to ensuring DCEO runs smoothly and successfully completes our mission by streamlining agency travel, logistics, and infrastructure. We invite qualified applicants committed to efficiency, sound stewardship of taxpayer dollars, and strong project management skills to apply for this position. 

Essential Functions

• Formulates, develops, implements, and controls policies and procedures for Management Operations. Performs special projects for the Deputy Director.
• Serves as statewide Property Control Manager and Officer for the agency.
• Manages building operations and serves as the agency's Health & Safety Officer.
• Manages Agency audit requests and corrective action plans.
• Serves as full-line supervisor.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to four years of college with coursework in public administration, business management, or closely related fields of study.
• Requires prior experience equivalent to four years progressively responsible administrative experience in a public or business orgnanization with facility and management operations experience with one, or a combination fo experience with buildling compliance laws, regulations, leasing and procurement.

Preferred Qualifications

• Prefers three years of experience in facilities maintenance, grounds and/or custodial administrative management.
• Prefers two years of advanced experience managing inventory control systems, equipment surplus, and creating policies and procedures as it relates to property management.
• Prefers two years of experience with government contracting, procurement, State and local laws, policies, and procedures.
• Prefers two years of experience supervising geographically dispersed and in-office subordinate staff with various duties.
• Prefers two years of experience leading projects while working with multiple internal and external partners.
• Prefers one year of experience planning, executing, and auditing budget expenditures.
• Prefers advanced proficiency in continuous process improvement in a public or private business.
• Prefers extensive knowledge in working with auditors and the creaton and implementation of corrective action plans.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires appropriate, valid driver's license.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires completion of a background check and self-disclosure of criminal history.
• This positions is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and/or related to any of the job duties as listed in the position description.

Agency Statement

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.