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Account Specialist (Account Technician II) - Springfield

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jul 29, 2022
Location: 

Springfield, IL, US, 62701-1411

Job Requisition ID:  17429

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Division of Budget and Finance plays a supporting role in the Department's operations by working to ensure the agency's financial stability and implementation of sound budgetary practices.

 

Agency :  Department of Children and Family Services 
Closing Date/Time: 08/12/2022
 
Salary:   $3,856 - $5,404/month (Anticipated Starting Salary: $3,856/month)  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Job Description

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Vouchering Unit Account Specialist.  Under direction, this position will independently perform technical accounting work in maintaining the accounting records for Central office expenditures and services.  The position will serve as liaison with central office and regional accounting staff and will download and review technical provider payment history to ensure accuracy and avoid duplications.  This position provides a great opportunity for someone who has an affinity for numbers and a keen eye for ensuring accuracy and eliminating discrepancies.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong communication skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities continued

1. Independently performs technical accounting work in maintaining complex accounting records for Central office expenditures and services

 

  • Verifies mathematical accuracy of vouchers
  • Calculates and splits payments while determining the applicable appropriation and obligation to be charged and cost coding the vouchers according to the complex coding scheme required by the Departments computerized accounting system in order to provide a detailed breakdown of expenditures
  • Reviews and verifies client details and type of service on specific case service vouchers

2. Serves as liaison with central office and regional accounting staff

  • Downloads and reviews technical provider payment history to ensure accuracy and avoid duplications
  • Researches case management details to ensure services are justified
  • Reviews adjusted errored vouchers with CMS and Comptroller regulations and makes necessary adjustments
  • Assists the supervisor in providing guidance and training to lower level staff

Job Responsibilities continued

3. Audits vouchers for assigned Department accounts to ensure compliance with rules and regulations promulgated by statute and external regulating agencies, as well as internal policies and procedures and contractual agreements

 

  • Processes and reviews Department employee travel vouchers and serves as liaison with Travel Voucher Coordinator and staff to ensure compliance with CMS travel guidelines
  • Contacts appropriate staff regarding late submitted reimbursements for filings with court of claims and advises on processes and timelines

4. Reconciles and processes contractual employee payroll records for Central Office

5. Maintains filing systems for the Central Office Vouchering Unit

6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of two years of college and one year of technical accounting experience OR four years of related clerical bookkeeping experience

Conditions of Employment

1. Requires ability to pass a background check

Work Hours:  Monday - Friday 8:30 AM - 5:00 PM  
Work Location: 406 E Monroe St Springfield, IL 62701-1411  
Agency Contact:
 

Samantha Haynes

Email: samantha.j.haynes@illinois.gov 

Phone #: 217-558-7775

Job Family:  Fiscal/Finance/Business  

Supervisor: Vacant

 

This position does not contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com