Accountant (UPWARD MOBILITY)

Position Overview

The Illinois Emergency Management Agency is seeking an individual to handle its receipt of payments.  Under direction of the Control and Compliance Manager, this position will independently perform technical accounting work for accounts receivable; process and handle daily receipts in the accounts receivable system, JetPay, and through Fifth Third Bank.  They will review, evaluate, and verify the accuracy of the daily receipts and transactions with the Treasurer's office and the Office of the Comptroller adjusting entries and reconciling documents.  They will also assign and post the receipt batches to related Treasurer drafts in the agency's receipt system and with the Comptroller. 

Job Responsibilities

1. Processes and audits daily receipts in the accounts receivable system, JetPay, and through Fifth Third Bank.
   • Reviews, evaluates, and verifies the accuracy of the daily receipts and transactions with the Treasurer's Office and the Office of the Comptroller adjusting entries and reconciling documents. 
2. Prepares and logs the Receipts Deposit Transmittal (RDT's) and Expenditure Adjustment Transmittal (EAT's)
   • Download Non-negotiable Drafts from the Treasurer's Office online portal, reconciling the drafts against related data in the Accounts Receivable and JetPay systems, determining the appropriate Comptroller's receipt account code, completing the RDT form, obtaining manager approvals, submitting copies to the Comptroller and Treasurer. 
   • Prepares file of documentation for audit purposes.
   • Assists in preparing reconciliations as needed.
3. Reconcile Accounts receivable (A/R) receipts to the Office of the Comptroller.
   • Prepares Excel files and/or reports, to explain any differences and resolve differences or problems identified.
   • Prepares journal entries for receivables and interest earned to record the financial impact of these transactions in the agency's accounting system (SAP).
4. Provides customer service to address inquiries from clients and IEMA programmatic staff regarding status of payments.
   • Communicates with external agencies such as the Treasurer's Office and the Office of the Comptroller to resolve problems related to receipt deposits and related accounting.
   • Works with Information Technology and programmatic staff to resolve help desk tickets submitted in relation to the Accounts Receivable System.
   • Assists Accountant Advanced with collection activities.
5. Works with Accounts Payable or Grant Program staff
   • Identifies original payment that is being partially or wholly refunded
   • Gathers details of payment
   • Completes and submits EAT form to Comptroller
   • Prepares related files for audit purposes.
6. Coordinates the scanning and indexing of receipt documents including billing remittances, checks and applicant forms including working with the Records Management Unit.
   • Organizes and maintains assigned documentation.
   • Ensures files are securely maintained and follows the record retention policies.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Requirements

1. Requires knowledge, skill and mental development to completion of four (4) years of college, with courses in business administration and accounting or four (4) years of technical accounting experience.

 Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Knowledge, Skills, and Abilities

• Requires elementary knowledge of the laws, rules, and regulations relating to state or non-state accounting or auditing procedures.
• Requires elementary knowledge of office methods, procedures, standard office accounting machines and equipment.
• Requires ability to perform detailed work involving the application of accounting theory to routine accounting or auditing problems.
• Requires ability to evaluate accounting problems of moderate difficulty and to analyze and interpret less complex accounting records and reports.
• Requires ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately, either manually or by machine.
• Requires ability to establish and maintain satisfactory working relationships with other employees and the public.

Conditions of Employment

1. Must be willing to work overtime as needed.
2. Must be able to work from the office on a regular basis
3. Requires a criminal history check through the Illinois State Police.