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Accountant (UPWARD MOBILITY)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 13, 2022
Location: 

Springfield, IL, US, 62704-4462

Job Requisition ID:  11917

Agency:  Emergency Management Agency  
Closing Date/Time:  05/26/2022 
Salary:  $4,006 - $5,755/month 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

11917

Position Overview

The Illinois Emergency Management Agency is seeking an individual to handle its receipt of payments.  Under direction of the Control and Compliance Manager, this position will independently perform technical accounting work for accounts receivable; process and handle daily receipts in the accounts receivable system, JetPay, and through Fifth Third Bank.  They will review, evaluate, and verify the accuracy of the daily receipts and transactions with the Treasurer's office and the Office of the Comptroller adjusting entries and reconciling documents.  They will also assign and post the receipt batches to related Treasurer drafts in the agency's receipt system and with the Comptroller. 

Job Responsibilities

  1. Processes and audits daily receipts in the accounts receivable system, JetPay, and through Fifth Third Bank.
    • Reviews, evaluates, and verifies the accuracy of the daily receipts and transactions with the Treasurer's Office and the Office of the Comptroller adjusting entries and reconciling documents. 
  2. Prepares and logs the Receipts Deposit Transmittal (RDT's) and Expenditure Adjustment Transmittal (EAT's)
    • Download Non-negotiable Drafts from the Treasurer's Office online portal, reconciling the drafts against related data in the Accounts Receivable and JetPay systems, determining the appropriate Comptroller's receipt account code, completing the RDT form, obtaining manager approvals, submitting copies to the Comptroller and Treasurer. 
    • Prepares file of documentation for audit purposes.
    • Assists in preparing reconciliations as needed.
  3. Reconcile Accounts receivable (A/R) receipts to the Office of the Comptroller.
    • Prepares Excel files and/or reports, to explain any differences and resolve differences or problems identified.
    • Prepares journal entries for receivables and interest earned to record the financial impact of these transactions in the agency's accounting system (SAP).
  4. Provides customer service to address inquiries from clients and IEMA programmatic staff regarding status of payments.
    • Communicates with external agencies such as the Treasurer's Office and the Office of the Comptroller to resolve problems related to receipt deposits and related accounting.
    • Works with Information Technology and programmatic staff to resolve help desk tickets submitted in relation to the Accounts Receivable System.
    • Assists Accountant Advanced with collection activities.
  5. Works with Accounts Payable or Grant Program staff
    • Identifies original payment that is being partially or wholly refunded
    • Gathers details of payment
    • Completes and submits EAT form to Comptroller
    • Prepares related files for audit purposes.
  6. Coordinates the scanning and indexing of receipt documents including billing remittances, checks and applicant forms including working with the Records Management Unit.
    • Organizes and maintains assigned documentation.
    • Ensures files are securely maintained and follows the record retention policies.
  7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Requirements

  1. Requires knowledge, skill and mental development to completion of four (4) years of college, with courses in business administration and accounting or four (4) years of technical accounting experience.

 

 Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Knowledge, Skills, and Abilities

 

  • Requires elementary knowledge of the laws, rules, and regulations relating to state or non-state accounting or auditing procedures.
  • Requires elementary knowledge of office methods, procedures, standard office accounting machines and equipment.
  • Requires ability to perform detailed work involving the application of accounting theory to routine accounting or auditing problems.
  • Requires ability to evaluate accounting problems of moderate difficulty and to analyze and interpret less complex accounting records and reports.
  • Requires ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately, either manually or by machine.
  • Requires ability to establish and maintain satisfactory working relationships with other employees and the public.

 

Conditions of Employment

  1. Must be willing to work overtime as needed.
  2. Must be able to work from the office on a regular basis
  3. Requires a criminal history check through the Illinois State Police.

Work Hours:  M-F 8 - 4:30  
Work Location: 1035 Outer Park Dr Springfield, IL 62704-4462  
Agency Contact:

Clara Schmidt

Email: EMA.JOBS@illinois.gov

Phone #:217-524-0888

Job Function:  Fiscal/Finance/Business  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: EMA.JOBS@illinois.gov

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.