Application Log-In Coordinator, OFFICE COORDINATOR, Option 2 - 3002500

Position Overview

The Illinois Environmental Protection Agency (EPA), Bureau of Water (BOW), Water Pollution Control (WPC), Administrative Support Unit is seeking an individual to serve as an Application Log-In Coordinator, Office Coordinator, Option 2. for the State Construction and Operating Permit Programs. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Job Responsibilities

35% 1. Serves as Application Log-In Coordinator for State Construction and Operating Permit Programs in the Division of Water Pollution Control, Bureau of Water (BOW);

• Utilizes a personal computer to perform a variety of paraprofessional technical and complex office support functions including; reviewing, screening, logs-in, keyboards applications into Agency database and maintains database tracking for incoming for the State Construction and Operating Permit Programs for sewers, treatment plants, industrial treatment and pretreatment, sludge land application, spray irrigation, non-coal mines, and other related projects, for correct fee submittal, completeness of applications, and notification of Department of Natural Resources and the Historic Preservation Agency. 
• Generates tracking sheets and assigns applications to engineers for review as directed by Section and/or Unit Managers.

(Job Responsibilities continued)

30% 2. Coordinates the log in, initial intake, review and screening of permit applications

• Including review for all required documentation. 
• Maintains electronic database and other inventories of water quality certification applicants, ensures efficient project tracking and program workflow
• Receives, sorts, and routes required documentation and correspondence, forwards application and required documents to the assigned permit engineering staff for water quality certification review

20% 3. Responds to written, electronic and telephone inquiries from applicants, consultants, general public and Agency staff regarding State construction and operating permit applications and their required documentation.

• Coordinates with Permit Section technical staff to ensure the receipt of complete applications, and the drafting of Notice of Incompleteness letters notifying applicant of incomplete applications.

(Job Responsibilities continued)

10% 4. Functions as a backup to Bureau of Water staff for the log in and processing of NPDES permit applications

05% 5. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualfications

1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college
2. Or completion of high school and two years of related office experience 
3. Or two years of independent business experience. 
4. Keyboarding accurately at 30 words per minute.

Preferred Qualifications (In Order of Significance)

1. Prefers extensive knowledge of office practices, procedures and programs.
2. Prefers extensive knowledge of composition, grammar, spelling and punctuation.
3. Prefers extensive knowledge of basic mathematics.
4. Prefers ability to follow oral or written instructions.
5. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
6. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software
7. Prefers at least (2) two years of experience in keyboarding data into a software database 
8. Prefers at least (2) two years of experience in maintaining a database for tracking of documents and/or maintaining workflow 
9. Prefers at least (2) two years of experience in communicating and/or corresponding in writing, verbally or electronically with internal or external parties in a public or private organization or business
10. Prefers at least (2) two years of experience in receiving, sorting, and routing documentation and/or correspondence received from internal and external parties to the staff in a public or private organization or business