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Application Log-In Coordinator, OFFICE COORDINATOR, Option 2 - 3002500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Aug 2, 2022

Springfield, IL, US, 62702-4059

Job Requisition ID:  17649

Agency :  Environmental Protection Agency 
Closing Date/Time: 08/15/2022
Salary:   $3,471.00-$4,729.00 Monthly  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number #17649

Position Overview

The Illinois Environmental Protection Agency (EPA), Bureau of Water (BOW), Water Pollution Control (WPC), Administrative Support Unit is seeking an individual to serve as an Application Log-In Coordinator, Office Coordinator, Option 2. for the State Construction and Operating Permit Programs. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Job Responsibilities

35% 1. Serves as Application Log-In Coordinator for State Construction and Operating Permit Programs in the Division of Water Pollution Control, Bureau of Water (BOW);

  • Utilizes a personal computer to perform a variety of paraprofessional technical and complex office support functions including; reviewing, screening, logs-in, keyboards applications into Agency database and maintains database tracking for incoming for the State Construction and Operating Permit Programs for sewers, treatment plants, industrial treatment and pretreatment, sludge land application, spray irrigation, non-coal mines, and other related projects, for correct fee submittal, completeness of applications, and notification of Department of Natural Resources and the Historic Preservation Agency. 
  • Generates tracking sheets and assigns applications to engineers for review as directed by Section and/or Unit Managers.

(Job Responsibilities continued)

30% 2. Coordinates the log in, initial intake, review and screening of permit applications

  • Including review for all required documentation. 
  • Maintains electronic database and other inventories of water quality certification applicants, ensures efficient project tracking and program workflow
  • Receives, sorts, and routes required documentation and correspondence, forwards application and required documents to the assigned permit engineering staff for water quality certification review

20% 3. Responds to written, electronic and telephone inquiries from applicants, consultants, general public and Agency staff regarding State construction and operating permit applications and their required documentation.

  • Coordinates with Permit Section technical staff to ensure the receipt of complete applications, and the drafting of Notice of Incompleteness letters notifying applicant of incomplete applications.


(Job Responsibilities continued)

10% 4. Functions as a backup to Bureau of Water staff for the log in and processing of NPDES permit applications

05% 5. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.


Minimum Qualfications

  1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college
  2. Or completion of high school and two years of related office experience 
  3. Or two years of independent business experience. 
  4. Keyboarding accurately at 30 words per minute.


Preferred Qualifications (In Order of Significance)

  1. Prefers extensive knowledge of office practices, procedures and programs.
  2. Prefers extensive knowledge of composition, grammar, spelling and punctuation.
  3. Prefers extensive knowledge of basic mathematics.
  4. Prefers ability to follow oral or written instructions.
  5. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
  6. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software
  7. Prefers at least (2) two years of experience in keyboarding data into a software database 
  8. Prefers at least (2) two years of experience in maintaining a database for tracking of documents and/or maintaining workflow 
  9. Prefers at least (2) two years of experience in communicating and/or corresponding in writing, verbally or electronically with internal or external parties in a public or private organization or business
  10. Prefers at least (2) two years of experience in receiving, sorting, and routing documentation and/or correspondence received from internal and external parties to the staff in a public or private organization or business

Work Hours:  8:30-5 Mon-Fri  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:

Kathy Taylor


Phone #:217-785-1745

Job Family:  Clerical and Administrative Support  


This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).


The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:



About the Agency

The mission of the Illinois EPA is to safeguard environmental quality, consistent with the social and economic needs of the State, so as to protect health, welfare, property and the quality of life. Illinois EPA works to safeguard the state’s natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, Illinois EPA is dedicated to continue protection of the air we breathe and our water and land resources.