Applications & Security Portfolio Manager (Senior Public Service Administrator, Opt. 1)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Applications & Security Portfolio Manager leading a team in the Information Technology Management Office responsible for the development and processing of all IT Applications & Security contracts. The ideal candidate will have in-depth knowledge of both strategic sourcing and category management practices, experience in negotiating complex contracts and agreements, vendor management skills and demonstrated expertise within key areas, such as IT services (professional services/labor), IT Applications & Security, IT, and enterprise applications, and/or indirect spend. In this position, you will evaluate market conditions, strategic supplier core competencies and competitive positioning using industry cost models and price benchmarking and implement solutions by working with cross-functional internal and external stakeholders and suppliers to reach agreement on contract terms and conditions. In addition, you will analyze industry trends and evolving technology to proactively identifying supply base issues to minimize risk, protect the continuity of supply and capitalize on emerging opportunities. We welcome interested applicants who can help lead and manage procurement operations inside this exciting and unique environment. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Subject to management approval, serves as the Applications & Security Portfolio Manager, managing and administering policy and procedure for the general operation of Department procurements for the Applications & Security portfolio for the Department of Innovation & Technology (DoIT) Information Technology Procurement Office (ITPO).
• Collaborates with the Agency Procurement Officer in planning and developing aspects of the portfolio and category creation and strategic sourcing, providing leadership and support to ITPO procurement staff for implementation of all sourcing initiatives to deliver productivity while at the same time enhancing customer service for end users and client agencies.
• Administers Department procurements through subordinate staff overseeing management of procurement of goods and services for DoIT and client agencies, including overseeing initial development of all types of procurements, specifications, and helps to define solicitation and contract specifications.
• Develops plans to strengthen cost containment and align resources to better leverage spending and analyzes spending trends/history in comparison to client provided forecasts to identify opportunities for influential and proactive negotiations.
• Serves as full-line supervisor.
• Serves as an official agency spokesperson to internal and external entities, vendors, contractors, public, private, and federal officials, including preparing briefs, presentations, and responses on procurement related issues.
• Maintains Business Enterprise Program (BFP) and Veterans Business Program (VBP) compliance and deliverables through subordinate personnel in coordination with DoIT Supplier Diversity unit staff, including collaborating with the Department’s Chief of Supplier Diversity to recommend goals for solicitations to achieve statutory BEP participation.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in business or public administration.
• Requires prior experience equivalent to four (4) years of progressively responsible procurement experience in a public or business organization.
• Requires three (3) years of professional supervisory experience in a large organization.

Preferred Qualifications

• Four (4) years of professional experience managing IT procurements and contracts within an Applications and Security portfolio, including contract lifecycle management and procurement planning, and adherence to competitive procurement principles.
• Four (4) years of professional experience applying competitive procurement principles, including IFBs, RFPs, RFQs, or RFIs in planning, developing, negotiating, and implementing strategic sourcing contracts within a government environment.
• Four (4) years of professional experience managing vendor relationships, including contract negotiations to optimize value, ensure compliance, and drive cost-effective procurement solutions.
• Four (4) years of professional experience developing and executing long-term sourcing plans, formulating strategic sourcing strategies, and managing procurement portfolios to align with organizational goals and enhance end-user satisfaction.
• Four (4) years of professional experience providing leadership and oversight to procurement teams, including approving procurement actions, and ensuring adherence to relevant policies and procedures.
• Ability to analyze IT products and services supply markets and trends for potential cost reduction, supply chain risks, and opportunities for improvement.
• Ability to develop and maintain cooperative working relationships with internal and external stakeholders, including IT procurement teams, legal departments, vendors, and agency leadership, to support the effective management of the Applications & Security procurement portfolio.
• Demonstrated verbal and written communication skills to present administrative information clearly and precisely to diverse stakeholders including executives, managers, staff, subordinate staff, and external/internal auditors.
• Master’s degree(s) in operations management, master’s degree in business administration (MBA), master’s degree in public administration (MPA), or related advanced degree(s) in business, operations, finance, law, or economics.
• Certification(s) in one or more of the following: Institute of Supply Management (ISM), Association for Supply Chain Management (ASCM), National Institute of Governmental Purchasing Certified Procurement Professional or Universal Public Procurement Certification Council (UPPCC) as a Certified Public Procurement Buyer (CPPB), Certified Public Procurement Officer (CPPO), or other similarly related certifications.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires the ability to work outside of normal business hours to meet deadlines and requires the ability to serve in an on-call capacity.
• Requires the ability to travel in performance of duties.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.