Asset Management Staff Assistant (Administrative Assistant I)
Springfield, IL, US, 62703
Job Requisition ID: 51981
Posting Date: 12/31/2025
Closing Date: 01/15/2026
Agency: Department of Innovation and Technology
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary: $5,637/Monthly; Full Range: $5,637-$8,026/Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: None
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Asset Management Staff Assistant assisting in the planning, development, and implementation of property control and inventory management procedures throughout the Department. In this role you will conduct special inventory studies and gather information to ensure program compliance. In addition, you will research, gather information, and independently perform special projects and studies within the section, some of which are complex and sensitive in nature. This position also maintains the large-scale IT/Telecom equipment for all agencies served by DoIT including personal computers, laptops, monitors, printers, servers, mainframe, storage equipment, and telecommunications equipment. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under general direction, serves as the Asset Management Staff Assistant for the Department of Innovation & Technology (DoIT), assisting in the planning, development, and implementation of property control and inventory management procedures throughout the Department and enforces compliance with the State Property Control Act through monitoring and reporting of all Electronic Data Processing (EDP) equipment receipts and movements within DoIT.
- Serves as an Inventory Liaison for Asset Management conducting special inventory studies and gathering information to ensure program compliance and reviews.
- Researches, gathers information, and independently performs special projects and studies within the section, some of which are complex and sensitive in nature and analyzes and interprets data.
- Maintains the large-scale IT/Telecom equipment for all agencies served by DoIT including personal computers, laptops, monitors, printers, servers, mainframe, storage equipment, and telecommunications equipment and oversees the delivery, receipt, and acceptance of all office automation equipment including DoIT leased assets.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization.
Preferred Qualifications
• One (1) year of professional experience in inventory control and asset management, including maintaining and reconciling inventory records, verifying property control listings, and ensuring compliance with state-mandated procedures such as the State Property Control Act and Administrative Code, or similar.
• One (1) year of professional experience utilizing enterprise-level software applications such as Remedy, SAP (Systems, Applications, and Products in data processing) Enterprise Resource Planning, EMS (Expense Management System), and ServiceNow for inventory management, asset tracking, and workflow coordination in support of property control and compliance with administrative procedures.
• One (1) year of professional experience coordinating, tracking, and securing IT and telecommunications equipment assets, including supporting installation, relocation, and maintenance activities across multiple sites in a large-scale organization.
• One (1) year of professional experience utilizing Microsoft Excel and Access to analyze inventory data, prepare specialized reports, and support operational decision-making through data validation, reconciliation, and reporting.
• One (1) year of professional experience conducting research and analysis related to inventory or asset management, including independently performing complex and sensitive projects, preparing specialized reports to support operational decisions, verifying inventory records, and reconciling data across multiple systems.
• One (1) year of professional experience reviewing or reconciling financial or billing reports associated with asset or property records to ensure accurate chargeback, lease tracking, or cost allocation.
• Ability to analyze complex property control and asset management problems, evaluate potential solutions, and implement effective courses of action to resolve discrepancy or compliance issues.
• Demonstrated organizational and time management skills with the ability to manage multiple concurrent projects, meet mandated deadlines, and prioritize urgent compliance, audit, property control, or asset management issues in a fast-paced environment.
• Developed verbal and written communication skills to convey complex property control or asset management policies, compliance requirements, and state-mandated procedures clearly and effectively to diverse stakeholders, including executives, managers, staff, and external auditors.
• Ability to establish and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive property control or asset management issues.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires a valid driver’s license and the ability to travel, including occasional overnight stays.
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
• Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours: 8:30 AM - 5:00 PM Monday -Friday
Headquarter Location: 5300 S 6th St, Springfield, Illinois, 62703
Work County: Sangamon
Agency Contact: Lorna Bock
Email: Lorna.A.Bock@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield