Assistant Agency Procurement Officer (SPSA, Opt 1)
Springfield, IL, US, 62704
Job Requisition ID: 48056
Start date: 7/3/25
Closing Date: 07/18/2025
Agency: Department of Healthcare and Family Services
BPIS: 10670
Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: None
Salary: Anticipated starting salary range $10,500/monthly; Salary range $10,500 - $12,500
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Federally Funded, Gubernatorial (Management Bill) Exclusion from Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position overview:
The Illinois Department of Healthcare and Family Services (HFS), Office of Procurement Management, is seeking a dynamic and detail-oriented Assistant Agency Procurement Officer to lead and manage key statewide procurement programs. In this pivotal role, you will help shape and maintain efficient, compliant, and strategic procurement processes across designated administrative bureaus. We are looking for a motivated and solutions-driven professional with excellent communication, organizational, and time management skills, someone who thrives in a fast-paced, mission-focused environment.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Essential Functions
- Serves as Assistant Agency Procurement Officer for Healthcare and Family Services (HFS)
- Serves as full line supervisor
- Provides comprehensive guidance to department staff regarding standards for the review and approval of procurement requests within procurement system (BidBuy, System Application Program (SAP))
- In collaboration with the Agency Procurement Officer, studies problems and proposes solutions on complex matters such as the establishment of billing rates and forward pricing rates, selection of Business Enterprise Program (BEP) goals, pricing and financial analysis, contract disputes, ensure compliance with contractual requirements and to preclude unauthorized changes or alterations in contract provisions
- Develops cost reduction targets for agency procurements
- Directs and monitors vendor procurement activities
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with course work in business management or related field
- Requires prior experience equivalent to four years of progressively responsible administrative experience in a public or business organization, preferably with experience in purchasing, business management and managing cross functioning organizational entities
Preferred Qualifications
- Three (3) or more years of professional experience creating, managing, negotiating, or executing procurements
- Three (3) or more years of professional experience creating, managing, negotiating, or executing Invitation for Bid (IFB)
- Three (3) or more years of professional experience working with procurement systems such as BidBuy, System Application Program (SAP), B2G or comparable software
- Three (3) or more years of professional experience working with a Business Enterprise Program (BEP)
- Prefers a Certified Professional Procurement Buyer (CPPB) or Certified Public Procurement Officer (CPPO) Certification
- Three (3) years of professional experience developing and implementing procurement policies and procedures for a public or private organization
- Three (3) years of professional experience developing and implementing new and/or revised procedures to carry out legislative and programmatic initiatives for procurement operations
- Three (3) years of professional experience supervising professional staff
Conditions of Employment
- Requires ability to pass a background check.
- Requires the ability to travel.
- Requires ability to work outside normal business hours.
- Requires the ability to utilize and maintain agency supplied materials/equipment (i.e., cell phone, laptop, etc.)
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803
Email: HFS.DPASApps@illinois.gov
Posting Group: Leadership & Management
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield