Assistant Bureau Chief (SENIOR PUBLIC SERVICE ADMINISTRATOR, Opt 2)
Springfield, IL, US, 62762
Agency: Department of Human Services
Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option: None
Opening Date: 10/09/2024
Closing Date/Time: 10/23/2024
Salary: Anticipated Salary: $10,000 - $12,000 per month ($120,000 - $144,000 per year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 41847
Position Overview
Under administrative direction, serves as Assistant Bureau Chief in the Bureau of General Accounting, Office of Fiscal Services. Serves as a full-line supervisor to lower level staff. Supervises processing of receipts and refunds received by DHS. Analyzes and resolves internal and external audit issues. Coordinates and serves as liaison with program, central office and facility staff to resolve any accounting issues and recommend changes to policies and procedures to implement such corrections.
Essential Functions
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Serves as the Assistant Bureau Chief of the Bureau of General Accounting.
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Serves as full-line supervisor.
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Monitors refund and receipt entry into SAP; the check log database in the Cash Management Unit; ensures processes, tables and reports are sufficient for processing and reporting; assists staff with SAP issues and questions; assists in the resolution of client issues referred from the Collections unit.
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Recommends policies and procedures with relation to General Accounting functions to ensure compliance with GAAP and GASB standards and other authoritative sources.
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Reviews the refund and receipt reconciliation reports and addresses any corrections needed in SAP.
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Researches and interprets accounting issues which arise from changes in State Statutes, Comptroller’s Uniform Statewide Accounting System (CUSAS) Manual, GAAP and other authoritative accounting sources.
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Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
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Requires knowledge, skill and mental development equivalent to the completion of four (4) years college with coursework in business, fiscal or accounting.
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Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private organization.
Preferred Qualifications
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Five (5) years of professional experience working with an automated accounting system.
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Five (5) years of professional experience working with state and federal policies and rules relating to state or non-state accounting procedures.
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Five (5) years of professional experience working with Comptroller and Treasurer policies and procedures, Federal and State statutes, administrative rules and regulations relative to state accounting to ensure compliance with GAAP and GASB standards.
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Five (5) years professional experience ensuring procedures and reports are sufficient for processing and reporting and assisting staff with resolution of issues.
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Five (5) years professional experience providing responses to internal and external audit requests.
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Five (5) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and /or discipline following collective bargaining agreement, training staff, approving time off, and preparing and signing performance evaluations.
Conditions of Employment
Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762
Office of Fiscal Services
Bureau of General Accounting
Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Social Services
About the Agency
Under administrative direction, serves as Assistant Bureau Chief in the Bureau of General Accounting, Office of Fiscal Services. Serves as a full-line supervisor to lower level staff. Supervises processing of receipts and refunds received by DHS. Analyzes and resolves internal and external audit issues. Coordinates and serves as liaison with program, central office and facility staff to resolve any accounting issues and recommend changes to policies and procedures to implement such corrections.
Term Appointment: Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Human Services’s discretion.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
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A Pension Program
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Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
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3 Paid Personal Business Days annually
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12 Paid Sick Days annually (Sick days carry over from year to year)
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10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
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Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
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13 Paid Holidays annually, 14 on even numbered years
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Flexible Work Schedules (when available dependent upon position)
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12 Weeks Paid Parental Leave
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Deferred Compensation Program - A supplemental retirement plan
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Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
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Federal Public Service Loan Forgiveness Program eligibility
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GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
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5% Salary Differential for Bilingual Positions
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Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield