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Assistant Deputy Director (SPSA OPT 1)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 23, 2021
Location: 

Springfield, IL, US, 62702-5056

Job Requisition ID:  8781

Agency: Department of Public Health

Office: Women’s Health and Family Services

Division: Deputy Directors Office

Posting ID: 60-21-0253

Posted: 11/23/21-12/8/21

Salary: Anticipated Starting Salary $8333-$9583/monthly

Job Type: Salaried Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: Subject to Term Appointment Provisions


****A RESUME IS REQUIRED FOR THIS JOB POSTING****


Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Public Health must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Main Duties Statement

The Illinois Department of Public Health is seeking a highly motivated individual to serve as the Assistant Deputy Director of the Office of Women's Health and Family Services. Performs a full range of highly responsible administrative functions as Assistant Deputy Director including providing program direction.  Serves as full line supervisor.

Job Responsibilities

1.  Serves as the Assistant Deputy Director of the Office of Women's Health and Family Services.

  • Directs and oversees the administrative activities and functions of the Office of Women's Health and Family Services.
  • Provides administrative direction and coordination for personnel management and fiscal operations of the Office.
  • Consults with the Deputy Director and provides comprehensive integration and coordination of program activities and functions within the Department and with other agencies and organizations.
  • Resolves administrative issues.
  • Evaluates ongoing program operations and provides strategic changes as needed.
  • Reviews program policies and procedures, recommends changes and assists Deputy Director in developing new and changes to program policies and procedures.

2.  Develops, recommends and implements strategic planning and legislative functions and programs for the Office of Women's Health and Family Services.

  • Consults with the Agency's legal representatives on legal and administrative issues.
  • Develops long range plans for the Office and monitors progress towards accomplishment of the goals and objectives.

(Job Responsibilities continued)

3.  Develops, recommends and implements federal grant plan across the Office of Women's Health and Family Services.

  • Ensures federal grant deliverables and deadlines are met.
  • Assists with grant application and reporting preparation.
  • Works with Division Chief of Population Health to improve the quality of federal grant deliverables.
  • Works with Divisions to maximize collaboration on grant opportunities.
  • Engages with Business Enterprise Program (BEP) contractors and subcontractors and provides support for goals of BEP and the Fair Contracting Task Force.

4.  Serves in liaison capacity with elected officials for the planning and development of inquiries and legislative initiatives for the Office, including development of legislative proposals.

  • Commentary and review of legislation
  • Preparation of Department position papers and testimony on legislative proposals.
  • Assists Deputy Director with drafting legislation and rules, as well as performing review of pending legislation.

5.  Represents the Deputy Director of the Office of Women's Health and Family Services at internal and external meetings and events.

  • Keeps the Deputy informed as to problem areas and program progress.
  • Makes recommendations relative to resolving problems and to increasing program efficiency, effectiveness and services.

(Job Responsibilities continued)

6.  Serves as full-line supervisor.

  • Assigns and reviews work
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Reassigns staff to meet day-to-day operating needs
  • Establishes annual goals and objectives
  • Approves time off
  • Adjusts first level grievances
  • Effectively recommends and imposes discipline up to and including discharge
  • Prepares and signs performance evaluations.
  • Determines and recommends staffing needs.

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.  Requires knowledge, skill and mental development equivalent to completion of four years of college.

2.  Requires prior experience equivalent to four years of progressively responsible administrative experience in public or business organization.

Preferred Qualifications

  1. Degree in Public Administration, Business Administration, Public Health or related.
  2. Two years experience establishing, maintaining, and improving cooperative working relationships with various stakeholders on public health issues.
  3. Progressively responsible leadership experience.
  4. Two years experience supervising employees, including experience in hiring, discipline, performance improvement, and performance evaluations.
  5. Experience in speaking to a varied group of stakeholders in representing and advancing the interests of the organization.
  6. Requires thorough knowledge of agency programs, activities and operational systems.

Conditions of Employment

  1. Requires ability to work at various times outside of normal office hours to meet deadlines.
  2. Requires ability to work overtime.
  3. Requires the ability to travel occasionally.
  4. Requires a valid and current driver’s license.
  5. Requires the ability to engage with Business Enterprise Program (BEP) contractors and subcontractors to support the goals of BEP and the Fair Contracting Task Force.

Work Hours: Monday - Friday 8:30AM - 5:00PM

Work Location: 525 W Jefferson St Springfield, IL 62702-5056


Job Function: Administration/Management

Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

Term Appointment:
Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Public Health’s discretion.