Associate Director

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under administrative approval serves as the Associate Director of the Office of Program Support and Program Evaluation, which oversees the Bureau of Planning and Evaluation, Bureau of Performance Management, Bureau of Contract Support and Payment Administration, Bureau of Grants Analysis and Fiscal Management, and Bureau of Community Support Services.  Plans, develops, organizes, controls, and manages the Office of Program Support and Program Evaluation. Directs the development, planning, analyses, and execution of the Division budget, staffing plan, contracts, Strategic and DEIRJ Plans, and key performance measures, planning and evaluation, and community support services for the Chief of Staff and Division Director. Supervises the activities of assigned staff. Performs highly confidential, responsible, and complex functions within the Division. Develops, recommends, and implements policies and procedures for the Office of Program Support and Program Evaluation.

Essential Functions

• Serves as Associate Director of the Office of Program Support and Program Evaluation (OPSPE) within the Division of Family and Community Services (FCS).

• Analyzes the OPSPE infrastructure and organization to recommend changes to the Chief of Staff and Director.

• Directs the development and implementation of a staffing plan for FCS.

• Provides administrative direction and oversight to the OPSPE Bureau of Planning & Evaluation, Bureau of Performance Management, Bureau of Contract Support and Payment Administration, Bureau of Grants Analysis and Fiscal Management, and Bureau of Community Support Services, assessing the current service delivery system to identify gaps/deserts, confirming appropriateness and effectiveness, and developing and implementing changes.

• Serves as full-line supervisor.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.

• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization analyzing finances, infrastructure, policy, and procedures.

Preferred Qualifications

• Five (5) years of professional and executive work experience managing, researching, developing, verifying, amending, and implementing a comprehensive, multi-billion/million dollar annual financial and operating budget(s) for a private or public organization, while meeting deadlines, thinking critically, multi-tasking projects, and planning for the effective use of program monitoring resources. 

• Five (5) years of professional work experience using financial data/information as a catalyst for driving comprehensive, viable, and sustainable business transformations that link a public or private organization’s strategic objectives/plans with its financial goals and complying with contractual obligations and related state and federal policies, procedures, and/or mandates (e.g., GATA/2CFR200 and other similar requirements). 

• Five (5) years of professional work experience in navigating, managing, reviewing, analyzing, and negotiating executive-level and complex budget/financial data and information to provide insightful analytics and predictive scenarios that facilitate sound, critical, and high-level forward-thinking, resulting in viable financial action, decision-making, and large system advancement and reporting.  

• Four (4) years of professional and managerial work experience developing and conducting comprehensive assessments/critical analysis and working with community-based stakeholders that provide services to low-income populations to identify, manage, and mitigate risk and develop corresponding plans to ensure compliance with applicable state and/or federal financial regulatory requirements by predicting, trending, forecasting, initiating, and managing change via innovative internal controls and reporting financial status/processes.

• Three (3) years of professional work experience in developing processes, procedures, and guidelines for implementing programs and leading an organization’s financial transformation by translating detailed information into clear, concise, and accessible messaging and strategies via communication methods (e.g., orally and in writing), using Business Objects, PowerPoint slide deck, graphs, charts, and/or maps (two-dimensional or Aeronautical Reconnaissance Coverage Geographic System Information (ArcGIS)]. 

• Three (3) years of professional experience supervising subordinate staff at a public or private organization and facilitating a continuous learning environment via ongoing staff development, training, engagement, mentoring, and coaching.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.

• Requires the ability to work outside of normal business hours.

• Requires advanced proficiency in Microsoft Office Suite, SharePoint, Teams, and OneDrive.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.