Business Operations Manager

Position Overview

The Illinois Department of Children and Family Services is seeking an analytical, organized, and dynamic individual to serve as Business Operations Manager in the Office of Caregiver and Parent Support. Under administrative direction of the Associate Deputy Director of Caregiver and Parent Support, this position will coordinate, plan, monitor, and manage the office’s contract, fiscal, and budgetary monitoring operations in accordance with Department policies. The position will lead the review of contractor compliance with the technical, budgetary, and program requirements of the contracts consistent with approved budgets, spend plans, decision memoranda, and program plans. This position provides a great opportunity for someone who is detail-oriented and focused on ensuring the Department receives the greatest value for its contract expenditures. DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational, planning, and analytical skills, as well as oral and written communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

• Serves as Business Operations Manager for the Office of Permanency Support (OPS)
• Maintains and monitors monthly, quarterly, and annual expenditure reports
• Monitors requisitions and contract release orders payable from fiscal appropriations to ensure compliance with Department procedures
• Develops policies for the management and implementation of OPS’s acquisition and evaluation of the delivery of its program services by contractors
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill, and mental development equivalent to completion of four years of college with coursework in auditing, business management, economics, computer science, general and/or cost accounting, or other related subjects.
• Requires three years of progressively responsible administrative experience in a public or business organization.

Preferred Qualifications

• 2 years of professional experience in budgetary planning, preparation, and procurement in a governmental, not-for-profit, social service, or child welfare agency
• 2 years of professional experience applying extensive knowledge of budgetary planning, preparation, and procurement procedures in a public or private organization
• 2 years of professional management experience in the financial area of a public or private organization
• 2 years of experience supervising professional staff in a public or private organization
• 2 years of professional experience developing and implementing work practice guidelines in a public or private organization
• 2 years of professional experience serving in a liaison capacity for a public or private organization

Conditions of Employment

• Requires the ability to pass a background check.
• Requires ability to travel in the performance of duties.  Requires appropriate, valid driver’s license.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description