CLERICAL TRAINEE (DWTP)

POSITION SUMMARY

Illinois Central Management is seeking an organized, professional, and energetic individual to serve as Clerical Trainee. Under direction, this position will perform complex, specialized clerical services for the Recruitment & Retention Division at CMS. The position will answer phones, greet visitors, maintain files, perform research, register for outreach events, use various computer applications to process reports, reviews data for accuracy, and perform general clerical functions. They will provide excellent customer service, be detail-oriented, organized, and possess the ability to communicate to persons at all levels of the organization.  CMS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills, comfortable utilizing and learning new technology, and has strong communication skills. We invite you to join our team to help make a positive difference in a division that is the heart of State employment.

POSITION ESSENTIAL FUNCTIONS

• Under immediate supervision, for a period of six to twenty-four months, receives on-the-job training to gain experience in the maintenance of supplies and reports, and processing of routine travel vouchers, and assists with researching recruitment events within a specific area of the Central Management Services, Bureau of Personnel/Recruitment & Retention Division

• Receives training on keyboarding and/or composing of simple letters, tables, records, reports and other material in accordance with detailed instructions.

• Scans documents for storage and/or shredding with accompanying transmittals.

• Receives on-the-job training utilizing CMS technology and office equipment in the performance of duties.

• Receives training in organizing supply closets and document storage areas.

• Receives training in the opening, date stamping and routing of incoming mail.

• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires no previous experience.
• Requires a verified disability, as recognized by the Americans with Disabilities Act Amendments Act of 2008 (ADAA).

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!