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CLERICAL TRAINEE - MAIL SERVICES ASSISTANT TRAINEE (DISABLED WORKERS TRAINING PROGRAM)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Aug 7, 2025
Location: 

Springfield, IL, US, 62764

Job Requisition ID:  48717

Job Requisition ID: 48717 - IPR# 25-00456
Closing Date: 08/20/2025
​Agency: Department of Transportation
Class Title: CLERICAL TRAINEE - 08050
Skill Option: None 
Salary: Anticipated Starting Salary $3,317 Monthly; Full Range $3,317 - $4,156 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

This position is subject to a pre-employment physical examination and drug and alcohol testing and subject to random drug and alcohol testing after hired.

 

 You must submit verification documentation of a disability.  This can include, but is not limited to the following:


·        Statements or letters on a physician's/medical professional's letterhead
·        Statements, records or letters from a Federal Government agency that issues ot provides disability benefits
·        Statements, records or letters from a State Vocational Rehabilitation Agency counselor
·        Other documentation that meets the requirements of the ADAA

This information must be on file with the CMS Disabled Workers Program Coordinator to be eligible for the position.  If you are already a verified member of DWTP, you do not have to resubmit this information.  Contact CMS at CMS.DisabilityResCen@illinois.gov to verify if you are a member. 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Transportation is seeking a Clerical Trainee to serve as a Mail Services Assistant Trainee. Under immediate supervision, for a period of not less than 6 months with trainee participation from at least 20 hours per week up to a full time equivalency work schedule during the trainee period, receive on-the-job training as a participant in an agency training program to gain experience performing a variety of mail service duties such as receiving, sorting and delivering incoming mail, packages (some weighing 40-50 pounds) and inter-office correspondence to office and various mail stations within the Hanley Building facility and operating a variety of mailroom machinery including folding machines, mail inserter, mail opening machine, as well as various  packaging equipment.

Essential Functions

  • Serves as Mail Services Assistant Trainee through the Disabled Workers Training Program (DWTP).
  • Assists with daily pick-ups and deliveries.
  • Receives training in processing special mailings.
  • Receives direction in utilizing a state vehicle to make non-mail pick-ups and deliveries from various businesses or government offices.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of high school.
  • Requires no previous experience.
  • The Clerical Trainee class has been identified as subject to provisions of the Personnel Code 20 ILCS 415/17b, according to which suitable positions at state agencies may be identified and included in the Disabled Workers Training Program (DWTP) and are thereby reserved for the employment and training of individuals with disabilities. Qualified participants in the program are authorized to work at least 20 hours per week, and the training program duration may be extended up to a maximum of 72 months to allow for the program goals to be achieved and the incumbent to become eligible for promotion to an appropriate full-time position.
  • The actual duration of the DWTP training period is dependent upon the desirable requirements of the target title and the percentage of a full-time equivalent work schedule that the incumbent works as a trainee.  Individuals who successfully complete a trainee appointment are eligible for promotion to the target title without further examination.

Conditions of Employment

  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
  • Requires ability to pass a background check.
  • Requires possession of a valid driver’s license.
  • Requires ability to operate manual and automated equipment used in mail processing.
  • Requires ability to bend and lift approximately 40-50 pounds.
  • Requires successful completion of a pre-employment physical and pre-employment drug and alcohol screening.

About the Agency

 

The Illinois Department of Transportation is seeking to hire a Mail Services Assistant Trainee.

 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

 

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

 

  • Monday-Friday work schedule
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • Employees earn (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

 

Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001
Office: Office of Finance and Administration/Bureau of Business Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Office & Administrative Support

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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