Apply »

CONTRACT SPECIALIST

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Dec 18, 2024
Location: 

Springfield, IL, US, 62764

Job Requisition ID:  43769

Agency: Department of Transportation
Position Title: Technical Manager III
Closing Date/Time: 01/03/2025
Salary: Anticipated Starting Salary: $6,555 Monthly; Full Range: $5,055 - $8,800 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: NR916 Pro Tech Teamsters

*This position is covered by the Revolving Door Prohibition Policy.

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number REQ#43769 - IPR#46975

 

Position Overview   

 

This position is directly accountable for the review and approval of all registering contractors for electronic bidding.  This position provides managerial assistance and technical guidance and, under general supervision, assists in planning, directing, coordinating, and controlling all interrelated activities necessary for the administration of the electronic bidding process. This position is responsible for answering questions from contractors through telephone help calls and Web email; maintaining the Vendor Portal, Bureau of Design and Environment (BDE) contractors list, and computer application support for the Integrated Contractors Exchange.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

  • Supervises the Vendor Portal administration application operation for the Contracts sub-unit.
  • Provides guidance and technical assistance to bidders/contractors concerning the electronic bidding process.
  • Processes form BDE 124 Request for Authorization to Bid/or Not for Bid Status in the Vendor Portal administration application.
  • Assists in administering the contractors liability insurance program and indemnifying the department throughout the life of each road and bridge construction contract while ensuring compliance with department requirements.
  • Assists in supervising the ELM System operation for the Contracts sub-unit.
  • Assists the Chief Contract Official in the development of the Transportation Bulletin.
  • Provides guidance and technical assistance to bidders/contractors concerning departmental rules, regulations, and procedures governing the electronic bidding process.
  • Assumes the responsibilities for all bidding cycle functions during the absence of the Chief Contract Official, Contract Official, and Senior Contract Specialist.
  • Performs duties in compliance with departmental safety rules.  Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
  • Performs other duties as assigned.

Minimum Qualifications

  • Completion of a bachelor's degree in business, public administration, computer science, information technology, or management information systems; OR Completion of two years of college plus two years of experience managing and analyzing data, coordinating activities with multiple contacts, drafting and tracking correspondence, or a combination thereof; OR Six years of experience managing and analyzing data, coordinating activities with multiple contacts, drafting and tracking correspondence, or a combination thereof.

Preferred Qualifications

  • Ability to maintain harmonious relationships with employees, agency officials, and the public
  • Working knowledge of the department's letting process
  • Effective oral and written communication skills
  • Detail oriented and strong organizational skills
  • Familiarity with maintaining records in databases and utilizing complex reports
  • Ability to work on multiple tasks simultaneously
  • Knowledge of and experience in software applications, specifically Access, Excel, Word, and PowerPoint

Conditions of Employment

1. The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.

2. Requires a successful background check.

About the Agency

The Illinois Department of Transportation is seeking to hire a Contract Specialist.

 

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

 

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

 

  • Monday-Friday work schedule
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling)
  • Health, Life, Vision, and Dental Insurance
  • Pension Plan
  • (12) Weeks paid Maternity/Paternity Leave
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
  • Employees earn (12) paid Sick Days annually
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
  • Employees earn (3) paid Personal Days annually
  • (13-14) paid holidays annually (based on start date)
  • Tuition Reimbursement
  • Employee Assistance Program and/or mental health resources

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

 

Work Hours: 8:00 AM - 4:30 PM Monday - Friday  
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001  

Work Office: Office of Highways Project Implementation, Bureau of Design & Environment

Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV Posting Group: Transportation; Office & Administrative Support

 

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this

position. As a result, the employee should be aware that if offered non-State employment during State

employment or within one year immediately after ending State employment, the employee shall, prior

to accepting any such non-State employment offer, notify the Office of the Executive Inspector

General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

Apply »