Chief of Preparedness and Grant Administration (SPSA)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 26, 2023

Springfield, IL, US, 62704-4462

Job Requisition ID:  27820

Agency: Emergency Management Agency

Closing Date/Time: 06/15/2023

Salary: $7,900-$10,000

Job Type: Salaried Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: Agency Excluded 000


Position Marketing Statement: The Illinois Emergency Management Agency is seeking a Chief for the Division of Preparedness and Grants Administration. This position formulates and develops statewide policies and procedures and manages the design, development, and execution of complex economic studies. The ideal candidate would have professional experience Our employees work in an ever-changing environment that presents new challenges with rewarding results. If you are interested in joining our team of compassionate and integrity driven workforce, we invite you to apply for the Chief for the Division of Preparedness and Grants Administration position with IEMA.


About the Agency Statement:  Are you ready to make a difference in the lives of others? The Illinois Emergency Management Agency (IEMA) is a team of emergency management professionals who support local communities by providing experience, perspective and resources to help residents prepare for, mitigate, respond to and recover from threats, hazards, disasters or emergencies. IEMA is the lead agency for disasters and emergencies statewide and plays a key role in protecting the health, life and safety of all Illinoisans.





Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Emergency Management Agency must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.


Posting Identification Number: 27820

Job Responsibilities

  1. Serves as the Chief for the Division of Preparedness and Grants Administration (PGA) for the Illinois Emergency Management Agency & Office of Homeland Security.
  2. Organizes, plans, executes, controls, and evaluates the Division of Preparedness and Grants Administration (PGA), which includes Homeland Security and Federal Preparedness Grant Programs and specific emergency management State Grant Programs.
  3. Provides oversight and administration of Department grant activities.
  4. Serves as full line supervisor.
  5. Serves as Agency Spokesperson.
  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
2. Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization.

Preferred Qualificatios

1. Seven (7) years of grant management experience in homeland security, emergency management or other related public safety fields.
2. Five (5) years administering both Federal Emergency Management Agency (FEMA) preparedness and State preparedness grant programs.
3. Five (5) years of experience working with the Federal Emergency Management Agency (FEMA) Non-Disaster (ND) Grants Management System.
4. Five (5) years of experience serving as a direct supervisor.
5. Five (5) years of experience assisting the Illinois Terrorism Task Force (ITTF) with homeland security policy and strategy development.
6. Five (5) years of experience serving as primary point of contact for Federal cognizant agencies including Federal Emergency Management Agency (FEMA) and U.S. Department of Transportation (USDOT).
7. Two (2) years of experience administering Federal Emergency Management Agency (FEMA) and State preparedness grant programs within the Amplifund grants management system.

Conditions of Employment

1. Requires the ability to travel.
2. Requires the ability to drive a state-supplied vehicle as needed, including having a valid and current driver’s license and a valid and current insurance policy.
3. Requires the ability to work outside of normal work hours.
4. Requires a criminal history check through the Illinois State Police.

Work Hours: 8:00 am to 4:30 pm, Monday to Friday

Work Location: 1035 Outer Park Dr Springfield, IL 62704-4462

Agency Contact:

Sally McDaniel-Smith


Phone #:217-782-3184

Job Family: Leadership & Management; Fiscal, Finance & Procurement; Public Safety


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: