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Confidential Assistant to the Deputy Secretary (Admin Assistant I)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Dec 16, 2024
Location: 

Springfield, IL, US, 62702-5170

Job Requisition ID:  43666

Agency: Department of Innovation and Technology
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 

Posting Date: 12/17/2024
Closing Date/Time: 12/31/2024
Salary: Anticipated Starting Salary: $6,500 - $6,950/Month ($78,000 - $83,400/annual)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: Merit Comp/CF028

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Posting Identification # 43666

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the serves as the Confidential Assistant to the Deputy Secretary for the Department of Innovation & Technology performing functions of a highly responsible administrative nature. In this role you will provide assistance and support to the Deputy Secretary with confidential and complex administrative tasks in the planning, development and execution of operations and policies for the department.  In addition, you will coordinate special projects and assignments with DoIT executive staff, some of which are complex and sensitive in nature. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position to join the DoIT Team! 

 

As a State of Illinois employee, you receive a comprehensive benefits package including: 

 

  • Competitive Group Insurance benefits including health, life, dental and vision plans 

  • Flexible work schedules (when available and dependent upon position) 

  • 10 -25 days of paid vacation time annually (10 days for first year of state employment) 

  • 12 days of paid sick time annually which carryover year to year 

  • 3 paid personal business days per year 

  • 13-14 paid holidays per year dependent on election years 

  • 12 weeks of paid parental leave 

  • Pension plan through the State Employees Retirement System 

  • Deferred Compensation Program – voluntary supplemental retirement plan 

  • Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP) 

  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility 

 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx 

Essential Functions

  • Under general direction serves as the Confidential Assistant to the Deputy Secretary for the Department of Innovation & Technology performing functions of a highly responsible administrative nature.
  • Assists in conducting confidential studies, analysis and special projects relative to the day-to-day operations including, but not limited to, goals and objectives and sensitive personnel and labor relations issues. 
  • Researches, gathers information and independently performs special assignments, some of which are complex, confidential and sensitive in nature. 
  • Assists with conducting confidential investigations of issues affecting office operations.
  • Develops and maintains open lines of communications and effective working relationships within and outside of DoIT.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 
     

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
  • Requires one (1) year of professional experience in a public or private organization.
     

Preferred Qualifications

  • One (1) year of professional experience serving as an administrative assistant in a large public or business organization. 
  • One (1) year of professional experience in planning and developing policies and operational procedures. 
  • One (1) year of professional experience meeting deadlines with strong attention to detail and organizational skills while multi-tasking multiple projects. 
  • One (1) year of professional experience conducting confidential studies, tracking key metrics and compiling performance reports to ensure alignment with organizational objectives through effective collaboration with leaderships. 
  • One (1) year of professional experience managing and coordinating special projects. 
  • One (1) year of professional experience conducting confidential investigations of issues affecting office operations.
  • Ability to develop and prepare comprehensive reports with attention to detail and accuracy utilizing Microsoft Office Suite applications, including Word, Excel, PowerPoint, SharePoint, Outlook, Teams and Access. 
  • Ability to maintain satisfactory working relationships with others.
  • Developed verbal and written communication skills to present information to others with clarity and precision.
     

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

 

  • Requires the ability to verify identity
  • Requires employment authorization to accept permanent full-time position with the State of Illinois
  • Requires the ability to pass a position specific, agency required background check
  • Requires self-disclosure of criminal history 
  • Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices 
  • Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. 
  • Requires the ability to travel in performance of duties.
  • Requires the ability to work overtime including scheduled, unscheduled, short notice, evenings, weekends and holidays.

 

The conditions of employment listed are incorporated and/or related to any duties included in the position description.
 

Work Hours:  Monday-Friday 8:30am-5:00pm 
Work Location: 120 W Jefferson St Springfield, IL 62702-5170 
Agency Contact:  

Brittany Vespa

Brittany.Vespa2@Illinois.gov
Posting Group: Office & Administrative Support 

 

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. 

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

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