Contract Executive (Executive I)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Contract Executive for Legal Services organizing, planning, executing, and controlling the management and distribution of workflow of contracts between the Information Technology Procurement Office (ITPO) and Legal. In this role, you will maintain requests by logging DoIT contracts, updating the tracking system, and responding to inquiries for the status of a contract. In addition, you will prepare and administer assigned contract needs by performing duties of a confidential and sensitive nature for the Department of Innovation & Technology (DoIT), state agencies under the Governor, and when requested constitutional officers, the legislative and judicial branches, and local governments. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under direction, serves as a Contract Executive for Legal Services organizing, planning, executing, and controlling the management and distribution of workflow of contracts between the Information Technology Procurement Office (ITPO) and Legal Section of the Department of Innovation & Technology (DoIT).
• Prepares and administers assigned contract needs of a confidential and sensitive nature for the Department of Innovation & Technology (DoIT), state agencies under the Governor, and when requested, constitutional officers, the legislative and judicial branches, and local governments.
• Confers with agency and DoIT Legal in investigating contractual requirements, vendor complaints, and protests by conducting research.
• Interacts with vendors and DoIT personnel, answering procedural questions, amending, or changing orders and contracts to suit needs and requirements, resolving problems, and providing answers to questions of policy.
• Prepares contracts, frequently of a confidential and sensitive nature, between the State and various vendors for the acquisition of IT goods and services using approved terms and conditions to protect the State's interest and comply with the State's statutory and/or legal requirements.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires one (1) year of professional experience in procurement with contract preparation and administration.
• Requires one (1) year of professional experience organizing, reviewing, and distributing the workflow of contracts to legal and procurement staff.
• Requires one (1) year of professional experience investigating contractual requirements, vendor complaints, and protests.
• Requires one (1) year of professional experience conducting research regarding contract matters including determining and preparing resolutions and recommendations.

Preferred Qualifications

• One (1) year of professional experience in procurement with contract preparation and administration.
• One (1) year of professional experience organizing, reviewing, and distributing the workflow of contracts to legal and procurement staff.
• One (1) year of professional experience investigating contractual requirements, vendor complaints, and protests.
• One (1) year of professional experience conducting research regarding contract matters including determining and preparing resolutions and recommendations.
• One (1) year of professional experience working with vendors and personnel to answer procedural questions, determine needs, requirements, and provide problem resolution.
• Extensive knowledge of the terminology utilized for information technology and information technology related contracts.
• Working knowledge of the functions of state government and of the character of relationships between the executive branch with other branches, and between the State and higher and lower levels of government.
• Ability to evaluate and implement new and revised methods, procedures, and performance standards.
• Ability to analyze administrative problems and adopt an effective course of action.
• Ability to develop and maintain cooperative working relationships.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with the State of Illinois.
• Requires the ability to pass a position specific, agency required name-based background check.
• Requires self-disclosure of criminal history.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone and any other required equipment or devices.
• Requires the ability to travel in the performance of duties.
• Requires the ability to serve in an on-call capacity.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018-07.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.