Contract Manager

Position Overview

The Illinois Department of Insurance is seeking to hire an Executive II to serve as a contract manager in the Procurement/Administration Section. The incumbent of this position organizes, plans, and executes Invitation for Bids (IFB), Request for Proposals (RFP), small purchases, renewals, emergencies, master contracts and sole sources procurements in accordance with all Illinois Procurement Code, Executive/Administrative Orders, Chief Procurement Officer (CPO) Notices, applicable State Statutes, and policies and guidelines regarding procurements for the Agency through the Bidbuy System; develops, executes, and monitors of contracts; utilizes procurement systems as Bidbuy, Systems Application and Products (SAP), Statewide Accounting Management System (SAMS) and procurement Gateway; works with the Business Enterprise Program (BEP); works with Small Business Set-Aside (SBSA) program and works with vendors, customers, state agency officials, internal and external stakeholders. We invite all qualified candidates to apply.
 

Essential Functions

• Serves as a Contract Manager
• Establishes procedures for monitoring and reporting Invitation for Bids (IFB), Request for Proposals (RFP), sole source, emergency, and small purchase procurements to the Agency Procurement Officer
• Provides support to other Procurement/Administration staff
• Conducts special projects and studies
• Attends and participates in various internal/external meetings with Department staff, other State agencies, etc.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires two (2) years of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• Of the two (2) years of experience above, requires two (2) years of experience in procurement methods and the development, implementation including, but not limited to, Invitation for Bids (IFB), Request for Proposals (RFP), small purchases, renewals, emergencies, master contracts and sole sources procurements.
• Requires two (2) years of experience in contract management.

Preferred Qualifications

• Prefers at least two (2) years of experience in procurement methods and the development, implementation including, but not limited to, Invitation for Bids (IFB), Request for Proposals (RFP), small purchases, renewals, emergencies, master contracts and sole sources procurements.
• Prefers at least two (2) years of experience with development, execution, and monitoring of contracts including, but not limited to, orders against a master contract.
• Prefers at least two (2) years of experience analyzing data and preparing complex financial reports.
• Prefers at least one (1) year of experience with utilizing procurement systems as Bidbuy, Systems Application and Products (SAP), Statewide Accounting Management System (SAMS) and procurement Gateway in public, private or State organizations.
• Prefers at least one (1) year of experience working with the Business Enterprise Program (BEP).
• Prefers at least one (1) year of experience working with Small Business Set-Aside (SBSA) program.
• Prefers at least one (1) year of experience working with the Illinois Procurement Code and Administrative Rules.
• Prefers at least one (1) year of experience interacting with and communicating clear and tactfully with a wide range of individuals that include vendors, customers, state agency officials, internal and external stakeholders.
• Prefers basic proficiency in Microsoft Outlook, Excel, and Word.

Employment Conditions

• Requires the ability to pass a background check.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires use of an agency-supplied mobile phone.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including, but not limited to, licensing and educating insurance agents, investigating Workers Compensation fraud, and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.

State of Illinois employees enjoy a robust benefit package, including:
    • Health, Life, Vision, and Dental Insurance
    • 13 Paid Holidays annually, 14 on even numbered years
    • 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
    • 12 Paid Sick Days annually (sick days carry over from year to year)
    • 10 Weeks Paid Maternity/Paternity Leave
    • 3 Paid Personal Days annually
    • Pension Plan
    • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
    • Flexible work schedules may be available, dependent upon position
    • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
    
Visit https://www2.illinois.gov/cms/benefits/Pages/default.aspx for more information about our benefits.