Contracts & Obligations Specialist (Methods & Procedures Advisor II)
Springfield, IL, US, 62702-5170
Job Requisition ID: 46574
Posting Date: 04/17/2025
Closing Date: 04/30/2025
Agency: Department of Innovation and Technology
Class Title: METHODS AND PROCEDURES ADV II - 27132
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,179, a month; Full Range $5,179 - $7,341 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Proof of educational coursework is required. Acceptable proof of coursework includes unofficial transcripts, copies of official transcripts, account records (including screenshots) of academic coursework, and any similar documents created by an academic institution.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Contracts & Obligations Specialist performing complex technical, research and advisory functions involving the development, analysis, evaluation, revision and implementation of new and improved methods and procedures related to fiscal review of procurement requests and obligation activities. In this role, you will review and analyze vendor contracts and establish obligations within the accounting systems. In addition, you will manage special fiscal projects, including SAP Shopping Carts, requiring specialized coding, reporting, tracking and analysis of data. This position serves as primary liaison for vendor, Bureau and Agency inquiries and problem resolutions. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position with DoIT!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Flexible work schedules (when available and dependent upon position)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Essential Functions
- Under direction, serves as a Contracts & Obligations Specialist for the Department of Innovation & Technology (DoIT), performing complex technical, research, and advisory functions involving the development, analysis, evaluation, revision, and implementation of new and improved methods and procedures related to fiscal review of procurement requests and obligation activities.
- Plans and develops procedures for the coordination of contract/obligation filing between DoIT Divisions, IT/Telecom Procurement and the Office of the Illinois Comptroller (OIC).
- Manages special fiscal projects, including Systems, Applications & Products (SAP) Shopping Carts, requiring specialized coding, reporting, tracking, and analysis of data.
- Plans, develops, adapts, extends, or revises Bureau fiscal procedures and standards as they relate to procurement approval processes.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with courses in public administration, accounting, industrial relations, prelegal, or personnel management.
- Requires two (2) years of professional experience in public administration, business management, or accounting.
Preferred Qualifications (In Order of Significance)
- Two (2) years of professional experience in procurement, budget or accounting, applying fiscal policies and procedures to analyze financial data, manage expenditures, and ensure compliance with regulatory and organizational standards.
- Two (2) years of professional experience utilizing Enterprise Resource Planning (ERP) software such as SAP, BidBuy, Statewide Accounting Management Systems (SAMS), or similar financial management or procurement systems to process transactions, track expenditures, manage procurement requests, contracts, and obligations while ensuring fiscal compliance.
- Two (2) years of professional experience evaluating and improving fiscal and procurement processes, including managing special projects, developing specialized coding, reporting techniques, and workflow enhancements.
- Working knowledge of the Illinois Procurement Code and Administrative Rules or comparable government procurement regulations and procedures, including contract development and procurement coordination activities.
- Working knowledge of coordinating contract and obligation filing processes across multiple divisions, including IT/Telecom Procurement and the Office of the Illinois Comptroller (OIC) or a similar government financial oversight entity, to ensure compliance and efficiency in procurement operations.
- Extensive knowledge of management principles and techniques, including organizational structures, staffing patterns, and administrative controls to optimize operational efficiency.
- Ability to exercise sound judgement in analyzing, evaluating, and resolving complex fiscal, procurement, or contract related challenges, including procedural, organizational, administrative, and technical issues.
- Ability to effectively organize and interpret data, presenting findings, in a clear and logical manner through verbal communication or written formats, such as briefs, memoranda, summaries, research reports or regulations bulletins.
- Ability to build and maintain effective working relationships with internal and external stakeholders, including vendors, agency staff, and procurement officials, to facilitate collaboration, resolve issues, and ensure efficient fiscal and procurement operations.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
- Requires the ability to verify identity.
- Requires employment authorization to accept permanent full-time position with State of Illinois.
- Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
- Requires the ability to travel in performance of duties.
- Requires the ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays and requires the ability to serve in an on-call capacity.
- Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties.
- Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
- Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
- Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
- The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours: Monday - Friday 8:30AM - 5:00PM
Work Location: 120 W Jefferson St Springfield, IL 62702-5170
Agency Contact: Tristan Molumby
Email: Tristan.J.Molumby@illinois.gov
Posting Group: Science, Technology, Engineering & Mathematics
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
This position is subject to the Revolving Door provisions of the State Officials and Employees Ethics Act and Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.