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Contracts and Grant Agreements Coordinator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Mar 25, 2025
Location: 

Springfield, IL, US, 62762

Job Requisition ID:  45166

Job Requisition ID: 45166 

Opening Date: March 26, 2025

Closing Date/Time: 04/08/2025​

Agency: Department of Human Services
Class Title: EXECUTIVE I - 13851 
Skill Option: None 
Bilingual Option:  
Salary: Anticipated Salary $5,730-$8,170/month ($68,436-$98,040/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 45166

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented Contracts and Grant Agreements Coordinator that organizes, plans, executes, controls, and evaluates grant agreements, contracts, and procurement documents for assigned area(s), ensuring compliance with Grant Accountability and Transparency Act (GATA/2 CFR)) and other state and federal mandates within the Department of Human Services (DHS), Division of Early Childhood (DEC). DEC is one of six divisions within the Illinois Department of Human Services (IDHS).  DEC serves to strengthen and centralize Child Care, Early Intervention, Home Visiting, and Migrant and Seasonal Head Start within IDHS.  The DEC vision is for Illinois’ pregnant persons, young children, and families to have the supports they need to achieve their full potential.  The DEC mission is to enhance equitable access to Child Care, Home Visiting, and Early Intervention programs and services that support whole child development.  DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability.

Essential Functions

  • Serves as a Contracts and Grant Agreements Coordinator.

  • Identifies and resolves grant agreement, contract, and/or procurement related issues for assigned area(s).

  • Populates and maintains the DEC trackers associated with contracts, grant agreements, and procurements documents and activities.

  • Attends WebEx and/or in-person WebEx meetings, workgroups, conferences, retreats, and/or training opportunities regarding grant agreement, contract, and/or procurement processes.

  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.

  • Requires one (1) year of responsible administrative experience in a public or business organization, OR completion of an agency approved professional management training program.

Preferred Qualifications

  • One (1) year of professional experience processing contracts and grant agreements while adhering to state and federal mandates (e.g., grantmaking/2CFR-Grant Accountability and Transparency Act) at a public or private organization as a grantor or grantee/vendor.

  • One (1) year of professional experience with carrying out and tracking the status of Procurement processes (e.g., Procurement documents and Bid Buy).

  • One (1) year of professional experience with implementing a formal contract and grant agreement tracking system(s) to manage the multifaceted workflow of various related documents.

  • One (1) year of professional experience providing training and/or technical assistance regarding the grant agreement, contract, and procurement processes.

  • One (1) year of professional experience meeting deadlines with strong attention to detail and use of abstract/critical thinking skills while multi-tasking.

  • One (1) year of professional experience establishing and maintain working relationships with contractual grantees and/or venders to assist in grant agreement and/or contract related inquires/problems.

Conditions of Employment

  • Requires basic proficiency in Microsoft Office Suite.

All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours: Monday-Friday, 8:30am-5pm; 1-hour unpaid lunch.

Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762

Division of Early Childhood

Bureau of Contracts and Payments

Contracts Unit/Contracts and Grant Agreements

Springfield/Sangamon County

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Office & Administrative Support; Social Services

 

About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:  https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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