Apply »

Cost Allocation Administrator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Mar 31, 2025
Location: 

Springfield, IL, US, 62762

Job Requisition ID:  45051

Job Requisition ID: 45051 

Opening Date: 04/01/2025
Closing Date/Time: 04/14/2025​
Agency: Department of Human Services
Class Title: SENIOR PUBLIC SERVICE ADMINISTR - 40070 
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option: None 
Salary: Anticipated Salary: $10,000 - $12,000 per month ($120,000 - $144,000 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  45051

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

Serves as Cost Allocation Administrator, Bureau of Revenue Management and Federal Reporting. Under administration direction, directs the review and maintenance of the Departments agency-wide federal grant accounting system to ensure that Federal Funds received and expended by the Department are following all Federal Grant rules and regulations including: the Cash Management Improvement Act (CMIA), Federal Single Audit Act and Circular A87.

Essential Functions

  • Serves as Cost Allocation Administrator, Bureau of Revenue Management and Federal Reporting. 

  • Directs the development, revision, and implementation of the Public Assistance Cost Allocation Plan (PACAP) and the Indirect Cost Allocation Plan (DICAP) for the Department of Human Services.

  • Supervises staff, assigns work; approves time off; provides guidance and training; recommends and imposes disciplinary action; effectively recommends grievance resolutions; completes and signs performance evaluations.

  • Directs the review and maintenance of an agency -wide federal grant accounting system, through the development of quality assurance reviews of the Department’s complex grant accounting records of federal grant awards, included grant award requirements, reports to the issuing federal department, vendor contracts and reports of grant revenues and expenditures.

  • Monitors the agency-wide federal financial reporting activities and those related to fiscal review of new grant applications to ensure they meet all requirements specified or mandated by the issuing agency and assist other department staff in development of policies and procedures to ensure that DHS meets all grant requirements throughout the term of the grants.

  • Directs the establishment and maintenance of records for federal grant programs under the purview of the BRMFR to ensure compliance with applicable federal laws, regulations and grantor requirements including: the Cash Management Improvement Act (CMIA), Single Audit Act, Federal Code of Regulations (CFRs) as well as specific grant requirements issued by various state and federal agencies awarding funds to the Department of Human Services.

  • Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to the completion of four (4) years college with courses in business fiscal or accounting.

  • Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private business organization.

Preferred Qualifications

  • Three (3) years of professional experience working with state and federal grant statutes and rules relating to grant fiscal and administrative internal controls, related reporting, and corrective action plans to eliminate or mitigate risks to an acceptable level. 

  • Three (3) years of professional experience working with audit guidelines, standards, theory, principles, and procedures.

  • Two (2) years of professional experience working with state and federal statutes, rules and regulations relating to state or non-state contracting and procurement. 

  • Two (2) years of professional experience working with 2 CFR 200.

  • Two (2) years of professional experience working with state accounting systems.

  • Two (2) years of professional experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff, approving time off, and preparing and signing performance evaluations.

Work Hours:  Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch 
Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762 

Office of Fiscal Services

Bureau of Revenue Management and Federal Reporting

Cost Allocation
Agency Contact:  DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Social Services 

 

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

Term Appointment:
Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the
Department of Human Services’s discretion.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com

  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

Apply »