DOC Accounts Payable Manager

Position Overview

Join our team as an Accounts Payable Supervisor / Fiscal Liaison! Lead and manage Accounts Payable operations for the IDOC, DJJ, and PRB while ensuring compliance with multiple agency fiscal policies. In this role, you’ll supervise a dedicated team, streamline processes, approve vouchers in SAP, and serve as a trusted fiscal advisor for internal staff, auditors, and contractors. If you excel at balancing leadership, policy interpretation, and financial oversight, this is your opportunity to make a meaningful impact across state agencies. If interested in this unique position, we invite all qualified and interested candidates to apply.

Essential Functions

• Plans, evaluates, initiates, organizes and directs the Accounts Payable activities for the Department of Corrections (IDOC), Department of Juvenile Justice (DJJ) and Prisoner Review Board (PRB).
• Serves as fiscal liaison for internal fiscal personnel, auditors, contractors and outside agencies providing explanation and interpretation of policies.
• Serves as full-line supervisor.
• Manages, directs, implements and monitors the accounts payable and petty cash processes.
• Monitors priority vouchers and petty cash issues that are processed for IDOC, DJJ and PRB.
• Represents the Manager in fiscal interpretation of the Center's policies in their absence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with a major in Business Administration, Business Management, Finance, Economics, Accounting, or related field.
• Requires three (3) years of progressively responsible administrative experience in accounting, external accounting, budget planning and control or public accounting, as well as public or business organization.

Preferred Qualifications

• Prefers at least five (5) years of professional experience in a Fiscal Operations capacity.
• Prefers at least three (3) years of professional experience overseeing the vouchering process.
• Prefers at least three (3) years of professional experience managing auditors and contractors.
• Prefers at least four (4) years of professional experience interpreting and explaining policies and procedures to subordinate staff and outside entities.
• Prefers at least two (2) years of professional experience reconciling, analyzing and preparing complex financial and fiscal-related reports.
• Prefers at least four (4) years of professional experience supervising staff.
• Prefers at least three (3) years of professional experience utilizing automated financial systems, such as Systems, Applications, and Products in Data Processing (SAP).
• Prefers at least five (5) years of professional experience working with the Microsoft Office suite or equivalent computer software. 

Condition of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Position Requires Economic Interest Reporting.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.