DOC Chief Inspector's Office Confidential Assistant
Springfield, IL, US, 62702
Job Requisition ID: 49323
Closing Date: 09/08/2025
Agency: Department of Corrections
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary is $6,242 a month. CBA Applies; Full Range $6,242- $9,427 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Administrative Assistant II position, located in Sangamon County, serves as a confidential assistant to the Chief Inspector. This position performs highly confidential, sensitive administrative tasks in a diverse agency. This position serves as liaison and spokesperson for the Chief Inspector’s Office, maintaining working relationships with government officials, advocacy organizations, and the general public. The ideal candidate will be able to gather, analyze, interpret and process information and materials in a timely manner and convey information effectively through both written and oral reporting. The ideal candidate would be a self-motivated, task-oriented, organized individual with strong interpersonal skills. We are looking for an energetic candidate looking to be an integral part of the team, working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified individuals to apply.
Essential Functions
- Serves as high level assistant to the Chief Inspector.
- Serves as liaison and spokesperson for the Chief Inspector, maintaining working relationships with government officials and representatives on local, state, and federal level, business staff and general public.
- Conducts research and studies relating to highly sensitive, confidential, and controversial information regarding new legislation, policies, and procedures which have a direct impact on the credibility of the Agency.
- Reviews, analyzes, and prepares reports for confidential memoranda.
- Represents the Chief Inspector in responding to inquiries and at meetings and personal contacts made through the Office.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration
- Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
- Prefers at least three (3) years of professional experience working with and maintaining confidential information.
- Prefers at least two (2) years of professional experience reviewing grievances or internal complaints to determine distribution methods.
- Prefers at least two (2) years of professional experience creating and maintaining an electronic information database to track data and monitor trends.
- Prefers at least two (2) years of professional experience responding verbally and in writing to external and internal inquiries.
- Prefers at least two (2) years of professional experience drafting reports for internal and external review.
- Prefers at least two (2) years of professional experience communicating and interacting with management, government officials, advocacy organizations, and the public.
- Prefers at least two (2) years of professional experience taking meeting notes, organizing meeting notes and creating action items.
- Prefers at least two (2) years of professional experience coordinating internal and external communication strategies.
- Prefers at least two (2) years of professional experience tracking internal and external correspondence.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:30am-5:00pm; Saturday/Sunday off
Work Location: 1021 N Grand Ave E, Springfield, Illinois, 62702
Agency Contact: suzanne.latourelle2@illinois.gov
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes
· Flexible work schedule in some program areas (Flexible time and hybrid options)
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: For Benefit Information Click Here
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield