DOC Fixed Assets & Property Control Manager
Springfield, IL, US, 62702
Job Requisition ID: 49415
Closing Date: 09/09/2025
Agency: Department of Corrections
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option: None
Salary: Anticipated Starting Salary is $8,500 a month. Full Range $8,500- $10,500 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Merit Comp Code: Gubernatorial (Management Bill) Exclusion from RC062 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is seeking a Fixed Assets/Property Control Manager to lead and oversees property and vehicle operations, ensuring compliance, accuracy, and accountability across all assets. This role develops and implements policies and procedures, directs staff in managing inventory systems, and serves as liaison with auditors and agencies on property-related matters. With responsibility for supervising personnel, monitoring deadlines, and ensuring precise reporting, the Manager plays a key role in safeguarding departmental resources, optimizing asset utilization, and maintaining integrity in statewide property control functions. We encourage all qualified individuals to apply.
Essential Functions
- Serves as Public Safety Shared Services Center’s Fixed Assets/Property Control Manager.
- Directs and monitors the operations of the Fixed Assets/Property Control and vehicle areas.
- Serves as a full-line supervisor.
- Monitors the Department’s inventory system and vehicle usage with the assistance of subordinate staff.
- Performs other duties as required or assigned which are reasonably within the scope of the duties.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college with courses in accounting.
- Requires three (3) years of administrative experience in business administration public or private accounting auditing or financial field.
Preferred Qualifications
- Prefers at least four (4) years of property control administration experience such as managing the fixed assets or equipment items for a state agency or company.
- Prefers a Bachelors’ degree or higher in Business Administration, Business Management, Finance, Economics or Accounting or a related field.
- Prefers at least four (4) years of supervisory experience in a fiscal, property control or accounting division overseeing three or more staff.
- Prefers at least four (4) years of experience working in the Systems, Applications, and Products in Data Processing (SAP) system or a related system.
- Prefers at least two (2) years of experience utilizing Microsoft Excel or a similar spreadsheet software product creating and manipulating spreadsheets.
- Prefers at least two (2) years of experience completing financial reconciliations such as expenditure, depreciation, or account reconciliations.
- Prefers at least two (2) years of experience processing property control transactions such as the addition, transfer, or deletion of fixed assets from the system of record.
- Prefers at least two (2) years of experience completing an annual property control inventory where assets are located and documented for accountability and reporting purposes.
- Prefers at least two (2) years of experience preparing property control reports such as quarterly or annual inventory reports for financial reporting purposes.
Conditions of Employment
- Requires valid, appropriate State issued driver’s license, and the ability to travel statewide.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:00am-4:30pm; Saturday/Sunday off
Work Location: 1021 N Grand Ave E, Springfield, Illinois, 62702
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Fiscal, Finance & Procurement; Leadership & Management; Public Safety
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes
· Flexible work schedule in some program areas (Flexible time and hybrid options)
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: Bureau of Benefits
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield