DOC Intelligence & Internal Investigations ADMINISTRATIVE ASSISTANT I
Springfield, IL, US, 62702
Job Requisition ID: 46551
Closing Date: 05/02/2025
Agency: Department of Corrections
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary: $5,831; Anticipated Starting Salary Range: $5,831 - $6,486/Month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.
Posting Identification Number 46551
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections is seeking a highly motivated, detail oriented, and energetic individual to join our team as an Administrative Assistant I. Key tasks include preparing sensitive reports, gathering and evaluating data, and contacting various agencies for information regarding ongoing investigations. The individual compiles monthly investigation data, conducts internal inquiries, and prepares reports. They also serve as the Agency Coordinator for the Computerized Listing of Incidents and Crimes (CLIC) and manage confidential information within the system. Additionally, the assistant coordinates records retention for investigations, maintains master case files, tracks staff calendars, collaborates with the Policy and Directives Unit, organizes training for statewide investigators, and arranges travel for seminars. We encourage all qualified candidates to apply.
Essential Functions
- Serves as a staff assistant conducting various assignments which are confidential in nature.
- Serves as Agency Coordinator for the Computerized Listing of Incidents and Crimes (CLIC).
- Serves as the Records Retention Coordinator for the Intelligence & Internal Investigations Unit.
- Organizes and presents training to statewide investigators on the composite Listing of Incidents and Crimes.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications
- Prefers at least two (2) years of professional experience gathering data and compiling information for the preparation of documents.
- Prefers at least two (2) years of professional experience working with and maintaining confidential information.
- Prefers at least one (1) year of professional experience developing and conducting training sessions.
- Prefers at least one (1) year of experience initiating requests for information and establishing deadlines for responses.
- Prefers at least one (1) year of experience working with the Microsoft Office suite or equivalent computer software.
- Prefers at least one (1) year of professional experience communicating and interacting with management and agency officials.
- Prefers at least one (1) year of professional experience drafting reports for internal and/or external review.
Condition of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:00am-4:00pm; Saturday/Sunday off
Work Location: 1301 Concordia Ct Springfield, IL 62702-5643
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Flexible work schedule in some program areas (Flexible time and hybrid options)
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: Bureau of Benefits (illinois.gov)
Nearest Major Market: Springfield