DOC Public Safety Shared Services EXECUTIVE II Sourcing Contract Management
Springfield, IL, US, 62702
Agency: Department of Corrections
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option: None
Closing Date/Time: 02/27/2025 11:59 P.M.
Salary: Anticipated Starting Salary is $6,339 a month. Full Range $6,339 - $9,595 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 44011
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Executive II within the Department of Corrections’ Contract Management Unit serves as the technical lead on organizing, planning and obligating a wide variety of programming and contractual agreements. The ideal candidate will help provide professional guidance, administrative oversight, and quality control reviews for staff engaged in the contracting process. The atmosphere is fast paced and evolving with the transformation in criminal justice. This employment opportunity boasts an expansive portfolio of contracts and initiatives dedicated to helping IDOC fulfill its mission. We welcome interested applicants who can help lead or manage our contracting processes.
Essential Functions
- Organizes, plans, drafts, controls and direct activities of competes of contract and Contract Obligation Documents (COD).
- Evaluate and monitor the Agency and Center's contract to ensure adequate contract management interpret implications of contract terms and monitoring of same for management.
- Verify that all Contract Management process are properly performed.
- Control, coordinate and monitors SAP, BidBuy for Shared Services Contracts including, GO, Field Services, OAEVS, School District, DOC, DJJ and PRG, Real Property leases, Interagency agreements and religious and legal service contracts, amendments and renewals.
- Plan for the direct utilization of various budget reporting processes related to contracts, leases, FOIA requests and other special procurement issues.
- Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Specialized Skills
- Of the two (2) years required, requires two (2) year of administrative oversight of contractual agreements or business processes in a public or business organization and direct procurement experience in a public or business organization.
- Requires working knowledge of State SAP and SAMS accounting systems.
- Requires working knowledge of state procurement laws, regulations, procedures, and processes.
- Requires working knowledge of the functions of State government and of the character of relationships between the executive branch with the other branches, and between the State and higher and lower levels of government.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization.
Preferred Qualifications
- Prefers at least three (3) years of finance administration experience.
- Prefers at least two (2) years of work experience in a public safety or similar like organization.
- Prefers at least three (3) years of functional and/or supervisory experience overseeing three (3) or more staff.
- Prefers at least two (2) years of experience in drafting contractual language.
- Prefers at least two (2) years of experience in contract review and evaluation.
- Prefers at least two (2) years of experience utilizing independent research skills such as introducing a new procedure to improve efficiency in the amount of time processing procurement documents.
- Prefers at least two (2) years of experience demonstrating strong ability to present technical and high-level concepts and solutions to internal and external team members with varying degrees of technical knowledge.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Applicants are required to abide by vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30 A.M. - 5:00 P.., Monday through Friday
Work Location: Sangamo Building, 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact: Suzanne.LaTourelle2@illinois.gov
Posting Group: Leadership & Management; Fiscal, Finance & Procurement; Public Safety
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20‐year retirement awards free health insurance during retirement.
- Deferred compensation and other pre‐tax benefits programs
- Paid state holidays 13‐14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
For more information about our benefits please follow this link:
For Benefit Information Click Here
Nearest Major Market: Springfield