DOC Public Safety Shared Services Sourcing Supervisor

Position Overview

The Sourcing Supervisor for the Department of Corrections serves as the lead business professional overseeing procurements for service for the Department. The ideal candidate will be able to lead and support a local staff, as well as field staff, in the procurement process. The Department of Corrections is made up of a Central Office with five divisions and 26 correctional facilities, plus associated work camps, located statewide that operate 24/7/365. We welcome interested candidates who can help lead and mange procurement operations inside the exciting and unique environment. We invite all qualified applicants to apply.

Essential Functions

• Serves as the Sourcing Supervisor.
• Directs and performs complex fiscal management studies and research impacting contractual activities of the Shared Services Agencies.
• Directs, coordinates, controls, and monitors the procurement of Service Contracts, including major medical, mental health, substance abuse treatment, repair and maintenance, office equipment and Federal Grant contracts.
• Drafts, approves, edits and publishes all types of procurements including but not limited to Small Purchases, Requests for Quotes (RFQ’s), Request For Proposals (RFP’s), Invitations For Bids (IFB’s) and Award Notices for all procurements.
• Serves as full line supervisor.
• Serves as primary liaison with CMS, other state agencies, and field staff on contracting related issues, including original drafting and preparation of multi-agency documents to achieve compliance.
• Directs and coordinates the administration of the Small Business Set-Aside Program.
• Performs other duties as required or assigned which are reasonably in the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.
• Of the required three (3) years of experience, requires two (2) years of progressively responsible administrative experience in directing and monitoring procurement processes in a public or business organization.

Preferred Qualifications

• Prefers Certification as a Professional Public Buyer (CPPB) or Public Procurement Officer (CPPO) per Executive Order 2018-07.
• Prefers at least three (3) years of professional experience in finance administration.
• Prefers at least three (3) years of professional experience drafting contractual language.
• Prefers at least three (3) years of professional experience in contract review and evaluation.
• Prefers at least three (3) years of supervisory experience overseeing three or more staff.
• Prefers at least three (3) years of professional experience in a correctional setting.
• Prefers at least three (3) years of professional experience preparing and leading employee-based training.
• Prefers at least one (1) year of professional experience researching complex fiscal management studies and/or contractual and leasing activities.
• Prefers at least one (1) year of professional experience in interpreting and explaining policies regarding grants and/or service and lease contracts to end users.
• Prefers at least one (1) year of professional experience with computer and software-based operations such as document scanning, electronic signatures, and filing.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires the ability to pass a drug screen. The use of unauthorized drugs, regardless of the position held, is prohibited.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Position Requires Economic Interest Reporting.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.