DOV SMALL PURCHASE PROGRAM LIAISON

POSITION SUMMARY

The Department of Central Management Services, Division of Vehicles is accepting applications to fill the position of the Small Purchase Liaison of the State's Vehcile Fleet.  The ideal candidate is highly motivated with the ability to resolve complex issues collectively across many units.  Ths position functions within a team of administrators on processing purchases of commodities and equipment.  We invite all qualified applicants interested in assisting the Division of Vehicles as we serve the State of Illinois to apply for this position!

POSITION ESSENTIAL FUNCTIONS

• Under general direction of the Division of Vehicles (DoV) Innovation & Systems Manager, plans, executes, controls, and evaluates all aspects of the Small Purchases Program (under $20,000 unless delegated on a case-bycase basis by the Bureau of Strategic Sourcing (BoSS)), including bid specification development and solicitation process, for purchases within a variety of DoV and Mail & Messenger portfolios.
• Serves as a liaison to the BoSS, representatives from state garages and the vendor community.
• Subject to DoV Senior staff approval, organizes, plans, and executes the development of specification and evaluation criteria, leading supplies and services contract negotiations with vendors.
• Conducts ongoing analysis and research of programmatically specific methods of securing cost-effective supplies and services via Small Purchase to support the agency with quality supplies and services.
• Performs other duties as assigned or required, which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

PREFERRED QUALFICATIONS

• Prefers one (1) year of professional experience working with procurement systems including, but not limited to BidBuy, ystems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, or comparable.
• Prefers one (1) year of professional experience in centralized procurement where the acquisition of goods or services is the primary responsibility in accordance with established procurement policies and procedures for securing purchases of commodities and equipment for a large fleet of vehicles and offroad equipment.
• Prefers one (1) year of professional experience creating, managing, negotiating, and executing Small Purchases.
• Prefers one (1) year of professional experience in the automotive industry, including direct work with a diverse range of automotive parts, components, and equipment.
• Prefers one (1) year of professional experience in the automotive industry with background in inventories and garage operations.
• Prefers a bachelor’s degree or higher with coursework in procurement, business administration, or a related field.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires a valid driver’s license and the ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office
  of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. 7. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)
  requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics
  Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans. 
• Flexible work schedules (when available and dependent upon position). 
• 10-25 days of paid vacation time annually (10 days for first year of state employment). 
• 12 days of paid sick time annually which carryover year to year. 
• 3 paid personal business days per year. 
• 13-14 paid holidays per year dependent on election years. 
• 12 weeks of paid parental leave. 
• Pension plan through the State Employees Retirement System. 
• Deferred Compensation Program - voluntary supplemental retirement plan. 
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP). 
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility. 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!