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Deputy Bureau Chief Payroll & Benefits

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Oct 9, 2024
Location: 

Springfield, IL, US, 62704

Job Requisition ID:  41089

Agency:  Department of Human Services
Job Role:  SENIOR PUBLIC SERVICE ADMINISTR - 40070

Skills Code/Option:   General Administration/Business Marketing/Labor/Personnel (01)

Bilingual Code: None (00)

Opening Date: 10/10/2024

Closing Date/Time:  10/24/2024
Salary:  Anticipated Salary: $10,416 - $11,667 per month ($124,992 - $140,004 per year)
Job Type:  Salaried
Category: Full Time 
County:  Sangamon
Number of Vacancies:  1
Plan/BU:  None

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  41089

Position Overview

Serves as Deputy Bureau Chief for the Bureau of Payroll and Benefits. Serves as the Statewide Payroll Program Administrator for the Department of Human Services (DHS), which also services the Department of Children and Family Services, Corrections, Juvenile Justice, Veterans Affairs and Natural Resources. Serves as full-line supervisor. Collaborates with Department program managers, personnel directors, and administrative staff to ascertain that payroll services needs of the agency are being met. In the absence of the Bureau Chief, assumes responsibilities will full administrative authority for operation of the bureau and functions of the Bureau Chief. On behalf of the Bureau Chief, serves as an agency contact to user agency Payroll and Fiscal staff from the Departments of Children and Family Services, Corrections, Juvenile Justice, Veterans Affairs and Natural Resources, including the DHS Home Services Program. 

Essential Functions

  • Serves as Deputy Bureau Chief for the Bureau of Payroll and Benefits.

  • Serves as the Statewide Payroll Program Administrator for the Department of Human Services (DHS), which also services the Department of Children and Family Services, Corrections, Juvenile Justice, Veterans Affairs and Natural Resources. Develops and implements payroll and compensation policies and procedures for the total management process of payroll activities for the agency.

  • Serves as full-line supervisor.

  • Collaborates with Department program managers, personnel directors, and administrative staff to ascertain that payroll services needs of the agency are being met.

  • In the absence of the Bureau Chief, assumes responsibilities will full administrative authority for operation of the bureau and functions of the Bureau Chief.

  • On behalf of the Bureau Chief, serves as an agency contact to user agency Payroll and Fiscal staff from the Departments of Children and Family Services, Corrections, Juvenile Justice, Veterans Affairs and Natural Resources, including the DHS Home Services Program. 

  • Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business or public administration. 

  • Requires four (4) years of progressively responsible administrative human resources experience in a public or private organization, including the administration of a large payroll processing program.

Preferred Qualifications

  • Three (3) years of professional experience working in a payroll and benefits for a public or private organization.

  • Three (3) years of professional experience working with personnel rules, code, pay plan, Comprehensive Employment Plan or similar compliance rules and regulations for a public or private organization.

  • Three (3) years of professional experience communicating in oral and written form with both internal and external stakeholders, including senior leadership, ensuring detailed and critical analysis of work performed. 

  • Three (3) years of professional experience conducting in-depth research and analysis for the identification and determination for figuring appropriate rates of pay for a public or private organization.

  • Four (4) years of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects. 

  • Two (2) years of professional supervisory experience in a large public or private organization.

Conditions of Employment

  • Requires the ability to travel.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Mon - Fri, 8:30am - 5:00pm 
Work Location: 822 S College St, Springfield, Illinois, 62704 

Office of Human Resources

Bureau of Payroll and Benefits
Agency Contact:  DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Employee Services; Fiscal, Finance & Procurement; Social Services 

 

About the Agency

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

Term Appointment: Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Human Services’s discretion.

 

Revolving Door: Certain provisions of the revolving  door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor  (“OEIG”) or may be subject to a fine.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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