ERP Functional Expert- Personnel Actions (Senior Public Service Administrator, Opt. 1)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Functional Expert for the Personnel Actions Human Resources (HR) functionality managed by the Enterprise Resource Planning (ERP) Human Capital Management (HCM) Program, operating as the lead authority on all Hiring, Onboarding & Recruitment functional issues including design, transition, and maintenance of the Hiring, Onboarding & Recruitment functionality. This position will work in concert with ERP Program leadership to coordinate and control the ongoing support of the Personnel Actions functionalities within the ERP Program as the functional expert during implementation and in the operational steady state for the system. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid paternity leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Subject to management approval, serves as the ERP Functional Expert for Personnel Action functionality for the Department of Innovation & Technology (DoIT), supporting the Human Resources (HR) modules managed by the Enterprise Resource Planning (ERP) Program, operating as the lead authority on all ERP Personnel Action functional issues, including design, configuration, transition, compilation, and maintenance of key data and foundation objects that support Personnel Actions.
• Collaborates with ERP HCM Program leadership to coordinate and control the implementation of Personnel Action solutions within the ERP HCM Program, including serving as an expert regarding data management, reporting, and configuration related to Personnel Action oversight.
• Serves as a member of the ERP HCM Program team in steady state operations as the Functional Expert for Personnel Actions, including working with vendors to provide advice and production support to agencies and staff utilizing Personnel Action functionality.
• Actively engages in ongoing professional progress related to new developments in ERP HCM Program software by continuing education through meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to (4) four years of college with coursework in business or public administration, general administration, human resources, personnel administration, information technology or a directly related field.
• Requires (4) four years of progressively responsible administrative human resources experience in a complex organization with employees governed by multiple regulations and bargaining contracts.

Preferred Qualifications

• Four (4) years of professional experience leading the implementation, configuration, or management of data, foundation objects, reporting, or workflows within an HCM system to support personnel action functionalities including post-implementation support, oversight of work, and collaboration with vendors or agency stakeholders.
• Four (4) years of professional experience interpreting and applying personnel-related laws, rules, and regulations within HR and personnel actions, ensuring compliance while aligning policies and practices with organizational objectives.
• Four (4) years of professional experience participating in policy development or legislative modifications, and cross-agency coordination related to ERP HCM systems, with a demonstrated ability to represent and make authoritative decisions on behalf of an organization and drive strategic initiatives in inter-agency or inter-governmental settings.
• Two (2) years of professional experience designing or implementing a new or major change to a system of record, including resolving conflicts, addressing data integrity issues, and optimizing system functionality.
• Two (2) years of professional experience in leading cross-functional teams, including vendor staff, and agency subject matter experts to evaluate and analyze functional requirements, ensuring alignment with policy objectives while actively contributing to long-term strategic planning and goal setting for ERP HCM programs.
• Two (2) years of professional experience managing personnel actions within SuccessFactors or a similar HR management system, providing support for a complex and diverse workforce across various functions and organizational levels.
• Ability to continuously develop expertise in ERP HCM systems and emerging technologies by staying current on industry trends, software advancements, and best practices through ongoing education, training, and active participation in relevant conferences and seminars.
• Ability to establish and maintain effective working relationships with diverse stakeholders, including agency leadership, vendors, and cross-functional teams, to facilitate collaboration, resolve conflicts, and drive successful ERP HCM program implementation and management.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires the ability to travel in the performance of duties.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, and any other required equipment or devices.
• Requires the ability to work outside of normal business hours to meet deadlines.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Light work involves lifting no more than 20 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.