EXECUTIVE I - Grant Accountant - 1385100

About the Position

Under general direction, this position performs technical and accounting work involving the management of the Board's Reimbursement Program by approving, processing, and paying claims in compliance with the Police Training Act.  Manages agency vouchers from receipt through payment. Receives and analyzes basic and non-basic course rosters. Performs duties of Payroll Manager for agency personnel and contractors. Maintains agency time and attendance records.  Serves as agency Telecommunication Coordinator and oversees and orders all office supplies in compliance with state policies and contracts. The ideal candidate for this position will have the ability to work in a fast-paced environment, be highly organized, and be capable of multi-tasking to keep up with the demands of a busy and growing agency. ILETSB is conveniently located on the south side of Springfield with free parking on-site. Employees enjoy excellent benefits, including health, vision, and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; flexible work schedules; and pre-tax benefit programs.

Job Responsibilities

1.) Serves as Grant Accountant for the Board's Reimbursement Program approving, processing and paying training reimbursement claims to local governments in compliance with the Illinois Police Training Act. 

• Conducts analysis necessary to make recommendations to the Executive Director for presentation to the Board on adjusting reimbursement rates to comply with the statutory provisions. 
• Prepares annual Training Accomplishments report for presentation to the Board showing comparison to previous projections. 
• Responds to requests for information and documentation relative to department operation as part of the agency's compliance audits.

2.) Manages agency vouchers from receipt through to payment.

• Receives basic and non-basic training rosters and reviews for accuracy, completeness and compliance to ensure agency reimbursements are issued only for mandated or allowable training for agency sworn law enforcement or correctional officers.
• Works with the training academies and various training entities to inform of compliance issues. 
• Verifies academy rosters are on file prior to reimbursement of training costs to an agency.
• Reviews all reimbursement documentation submitted to verify proper and accurate completion and affixed signatures are appropriate.
• Enters data in the agency's database for reporting of course completion.

3.) Receives and reviews contracts and invoices.

• Prepares and signs obligations, analyzing information for proper payment.
• Prepares and processes vouchers for payment.
• Maintains up-to-date ledgers and journal of all accounts and prepares trial balances.
• Contacts vendors pertaining to invoices and provides guidance regarding State rules and regulations.
• Closes out accounts as required by Statute and/or administrative regulations. 

(Job Responsibilities continued)

4.) Collects, reviews and maintains time and attendance records utilizing Department of Central Management Services (CMS) timekeeping systems.

5.) Serves as agency's Payroll Manager.

• Prepares payroll vouchers for personnel system and contractual employees.
• Coordinates with agency personnel manager to ensure benefit deductions are entered correctly. 
• Reviews records for accuracy and ensures discrepancies are resolved and records adjusted accordingly.

6.) Serves as agency Telecommunications Coordinator and Supplies Coordinator.

• Places orders for cell phones and for installation/removal of telecommunications equipment. 
• Reviews telecommunications bills and reports for discrepancies.
• Orders and maintains all office supplies in compliance with state policies and contracts ensuring that supplies are available at all times.
• Maintains files for all telecommunications and supplies ordering.

7.) Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

1.) Requires knowledge, skill and mental development equivalent to completion of four (4) years college, preferably with courses in business administration or public administration.

2.) Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. 

Preferred Qualifications

1.) Prefers proficiency in Microsoft Word, Outlook, PowerPoint, Excel & Internet applications.

2.) Prefers 2 years of practical experience utilizing eTime, Central Payroll Systems (CPS), and IL ACTS SAP ERP system.

3.) Prefers 1 year of practical experience working with the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.

4.) Prefers ability to develop and manage a small agency function program.

5.) Prefers the ability to estimate and budget for future needs and cost of personnel, space, equipment, supplies, and services.

6.) Prefers the ability to develop and maintain cooperative working relationships.

7.) Prefers the ability to work independently and to answer inquiries related to agency operations.

Conditions of Employment

1.) Requires the ability to work overtime.

2.) Requires the ability to pass a background check. 

About the Agency

The Illinois Law Enforcement Training and Standards Board is the state agency mandated to promote and maintain a high level of professional standards for law enforcement and correctional officers. Its purpose is to promote and protect citizen health, safety and welfare by encouraging municipalities, counties, and other governmental agencies in their efforts to upgrade and maintain a high level of training and standards for law enforcement personnel. The Board is responsible for developing and providing quality training and education, setting professional standards, and aiding in the establishment of adequate training facilities. By constantly adapting to changes in technology, the ever-changing face of crime in the United States, and society's demands on those entrusted with the responsibility of enforcing its laws, the Board plays a crucial role in the professionalization of policing in Illinois. The Board an equal opportunity employer and is dedicated to building and maintaining a diverse, equitable, and inclusive workforce. The Law Enforcement Training & Standards Board is a Drug‐Free Workplace.