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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 15, 2023

Springfield, IL, US, 62762

Job Requisition ID:  24938

Agency:  Department of Human Services 

Opening Date:  03/16/2023
Closing Date/Time:  03/29/2023
Salary:  Anticipated Salary: $4,982 - $7,369 per month.  
Job Type:  Salaried Full Time  
County:  Sangamon  
Number of Vacancies:  2  
Plan/BU:  RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 10-32-24938

Position Overview

The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented position to review, reconcile, and enter voucher information into the IDHS Systems, Application, and Project (SAP) system for assigned Program(s) within the Division of Early Childhood (DEC).  DEC is one of six divisions within the Illinois Department of Human Services (IDHS).  DEC serves to strengthen and centralize Child Care, Early Intervention, Home Visiting, and Migrant and Seasonal Head Start within IDHS.  The DEC vision is for Illinois’ pregnant persons, young children, and families to have the supports they need to achieve their full potential.  The DEC mission is to enhance equitable access to Child Care, Home Visiting, and Early Intervention programs and services that support whole child development.  DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability.

Job Responsibilities

  1. Reviews, reconciles, and enters voucher information into the IDHS Systems, Application, and Project (SAP) system for assigned Program(s) within the Division of Early Childhood (DEC).
  2. Performs extensive reviews of current fiscal year administrative voucher obligation expenditures and related documentation reports to determine if grantees/vendors are reporting expenditures timely and accurately and to determine whether funding amount(s) of documentation aligns with money advanced.
  3. Performs extensive review and approval of reconciliation statements associated with administrative vouchers to adjust entries that adhere to department and Grants Accountability and Transparency Act (GATA) mandated processes and requirements.
  4. Collaborates with other internal entities to respond to various administrative voucher inquiries and questions.
  5. Establishes and maintains open lines of communication (orally and in writing) and collaborative working relationships with others to assist in aligning DEC program operations with accurate and timely payment processes.
  6. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
  2. Requires one (1) year of responsible administrative experience in a public or business organization,


           completion of an agency approved professional management training program.

Preferred Qualifications

  1. Two (2) years of professional experience working with a payment system for a public or private organization, including preparing and processing payment vouchers.
  2. Two (2) years of professional experience analyzing payment information for accuracy and validity of data for a public or private organization.
  3. Two (2) years of professional experience communicating in oral and written form with internal and external stakeholders relative to payment processing, policies, and procedures for a public or private organization.
  4. Two (2) year of professional experience analyzing administrative problems and adopting an effective course of action.
  5. One (1) year of professional experience utilizing principles and practices of public and business administration.
  6. One (1) year of professional experience thinking independently with strong organizational, interpersonal, problem solving, leadership, and attention to detail skills.

Conditions of Employment

  1. Requires proficiency in Microsoft Office Suite.

Work Hours:  8:30am - 5:00pm Monday - Friday  
Work Location:  100 South Grand Ave E Springfield, IL 62762  

Division of Early Childhood

Bureau of Contracts and Payments

Payment Unit/Administrative Vouchers
Agency Contact:

Job Family:  Administration/Management; Social Services  


About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

           * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:



Nearest Major Market: Springfield