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EXECUTIVE I Option Y-6

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 13, 2022
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  11201

Agency:  Environmental Protection Agency  
Closing Date/Time:  01/28/2022 
Salary:  $4,793 to $7,089 per Month CBA language applies 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

11201

Job Responsibilities

25%  1. Functions and performs duties as a working supervisor in the Division of Legal Counsel/Deputy Chief Legal Counsel, Division of Records, FOIA Records Division for the Facility ID Management Unit;

  • Assigns work, approves time off, provides guidance, and training
  • Completes, discusses, and signs performance evaluations
  • Establishes annual goals and objectives
  • Counsels staff on problems with productivity, quality of work, and conduct
  • Determines staffing needs to achieve program objectives

 

25%  2. Directs, plans, organizes, implements, and trains Facility ID Management personnel on programs pertaining to the Agency’s site inventory data system maintenance, data cleanups and standards;

  • Develops and implements data maintenance procedures and standards for site location, Bureau/media/program interests, and affiliated information (e.g., location, owner, operator, and fee contacts) additions and changes
  • Develops and implements Agency business and data integrity rules for new site ID issuance, site/program interest/owner/operator affiliation additions and change requests received from Agency staff and the regulated community
  • Reviews and ensures each Bureau and permit program business rules for site inventory additions and changes are strictly enforced
  • Coordinates permitted site name, location, owner, operator name, and address changes with the appropriate permit program staff

(Job Responsibilities continued)

25%  3. Performs reviews to ensure all site inventory changes conform to Agency business and data integrity rules for legacy mainframe systems and program databases (e.g., Agency Inventory database;

  • Strictly enforces business rules for determining new site inventory location record issuance and association of multiple Bureau/media/program interest IDs by location
  • Provide division-wide guidance and quality control of information for site inventory systems
  • Site inventory systems data updates
  • Respond to Agency staff and the public regarding site inventory system questions
  • Directs and coordinates data processing and updates with Information Systems staff
  • Identify, review, research, and decide proper courses of corrective action for site inventory issues

 

10%  4. Directs and implements the assignment of the site-specific USEPA ID numbers and the IEPA ID numbers;

  • Review and research the applications for duplicate or omitted information
  • Add/update the mainframe IMSH inventory mainframe system and Resource Conservation and Recovery Act (RCRA) Info database as needed

(Job Responsibilities continued)

  • Correspond with USEPA personnel and USEPA ID applicants
  • Answers telephone questions about rules and regulations, ID number applications, manifest, and annual report requirements

 

05%  5. Provides guidance and quality control of information for the Manifest Retrieval system;

  • Trains subordinate staff in the use of the electronic data retrieval system
  • Develops and maintains methods and procedures for the identification and correction of errors
  • Coordinates and maintains ID deletion processing program

 

05%  6. Provides support for the annual report programs, Annual Emissions Reports, Hazardous Waste Annual Report, Non-hazardous Waste Annual Reports, Compost Annual Reports, Potentially Infectious Medical Waste Annual Reports;

  • Identify, review, research, and correct errors on reports

 

05%  7. Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
  2. Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Knowledge, Skills, and Abilities

  1. Requires extensive knowledge of the principles and practices of public and business administration.
  2. Requires working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the State and higher and lower levels of government.
  3. Requires working knowledge of the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.
  4. Requires ability to develop and manage a small agency function program.
  5. Requires ability to analyze administrative problems and adopt an effective course of action.
  6. Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  7. Requires ability to exercise judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
  8. Requires ability to estimate and budget for future needs and cost of personnel, space, equipment, supplies and services.
  9. Requires ability to develop and maintain cooperative working relationships.
  10. Requires the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Specialized Skills

Of the one year experience required; experience in administering the Agency’s Site Inventory System within ACES and inventory system’s data structure/hierarchy and update processes; administration of Agency site location ID issuance, and location naming and addressing assignment; associating and reconciling multiple Bureau and program interest records and interest naming within the Agency’s site inventory system; processing permitted site name, owner, operator and fee contact change requests including other Agency staff; troubleshooting due to interoperability of the Agency Site Inventory and other program databases and their maintenance.

Work Hours:  8:30 AM - 5:00 PM Monday to Friday  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:

Jason Thoron

1021 North Grand Avenue East MC#37

 PO Box 19276

 Springfield, IL 62794-9276

 (217)782-2074

 Fax (217)524-6907

Submit via email to:

EPA.HR.JobApplications@Illinois.gov

Job Function:  Administration/Management; Clerical and Administrative Support; Sciences and Natural Resources  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.