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EXECUTIVE I - Procurement Specialist

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 12, 2022
Location: 

Springfield, IL, US, 62701-1813

Job Requisition ID:  10194

Agency:  Illinois Commerce Commission
Closing Date/Time:  1/27/2022 @ 5:00p.m.
Salary:   $4,793 - $7,089 Monthly
Job Type:  Salaried Full Time 
County:  Sangamon
Number of Vacancies:  1
Plan/BU:  RC 062 paygrade 18

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

Colette Smith

colette.smith@illinois.gov

217-557-4206

527 E. Capitol Ave. Springfield, IL 62701.

 

Posting Identification #

  10194

ICC Overview

The ICC is made up of 2 main segments. The Bureau of Public Utilities and The Bureau of Transportation. 

Public Utility Services

Through its Bureau of Public Utilities, the Commission oversees the provision of adequate, reliable, efficient and safe utility services at the least possible cost to Illinois citizens served by electric, natural gas, telecommunications, water and sewer public utility companies.

Transportation Services

Through its Bureau of Transportation, the Commission oversees public safety and consumer protection programs with regard to intrastate commercial motor carriers of general freight, household goods movers, relocation towers, safety towers, personal property warehouses and repossession agencies. The Commission’s Rail Safety Program also inspects and regulates the general safety of railroad tracks, facilities and equipment in the state.

Job Responsibilities

1. 30% - Serves as Procurement Specialist for the Illinois Commerce Commission.
•Receives purchase requisitions from all areas of the Commission.
•Reviews requests for required approvals, justification, and completeness ofdescriptions for goods and/or services.
•Logs purchase requests and assigns Purchase Authorization (PA) number.
•Ensures all signatures are received.
•Utilizes State vendor database to obtain vendor data, quotes, and commodity numbers.
•Actively searches for Business Enterprise Program (BEP) and small business vendors.
•Prepares Basic Ordering Agreements (BOA), Procurement Business Cases (PBC), andSmall Business Set Aside (SBSA) waivers or equivalents utilizing the eProcurementsystem (i.e. BidBuy).
2. 20%  Processes orders, amendments, and renewals of existing contracts.
•Places orders off State Master Contracts.

3. 15% Maintains electronic files for procurement records including all orders, purchase orderchanges, requisitions, and communications with staff and vendors.

•Maintains a variety of document logs and spreadsheets.
•Ensures written procedures and policies are current and updated as needed.

(Job Responsibilities continued)

4. 10% Assists with complex contractual procurements and oversees procurements of a smaller scale,with guidance from and in consultation with the Agency Procurement Officer (APO).
•Recommends compliance measures.
•Administers and maintains best practice procurement processes instituted by the APO,Central Management Services (CMS), and CPO, for all state agencies includingidentifying needs and developing specifications, soliciting bids, selecting vendors, andrequisitioning goods and services.
5. 10% Serves as the Records Retention Manager for the Administrative Services Division.
6. 5% Assists the APO in developing regular reports.
•Assists and collaborates with the APO on audit inquiries
7. 5% Serves as a back-up timekeeper for the Administrative Services Division andreceipt/disbursement of mail.
•Serves as back-up for petty cash fund disbursement, inventory tracking, surplusinventory tracking, and telecom requests.

8. 5% Performs other duties as required or assigned which are reasonably within the scope of theduties enumerated above.

Knowledge, Skills, and Abilities

Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with coursework in business or public administration; requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program; Of the one year of administrative experience, requires experience in the development, creation, and posting of RFPs, IFBs, Sole Source, and/or Small Purchase procurements. Requires working knowledge of State of Illinois Procurement statues and procedures. Requires working knowledge of the State of Illinois Procurement Code and BidBuy for processing procurements. Requires working knowledge of the personal computer and its related software applications and programs such as Microsoft Office, Word, and Excel. This position also requires the ability to pass an Illinois State Police and Federal Bureau of Investigation background check.

Employment Conditions

Requires ability to pass an Illinois State Police and Federal Bureau of Investigation background check.

Work Hours: 8:30am - 5:00pm Monday - Friday   

Work Location: 527 E. Capitol Ave. Springfield, IL 62701.
Agency Contact:

Colette Smith

Email: colette.smith@illinois.gov

Phone #:217-557-4206

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: colette.smith@illinois.gov

To Apply: submit a cover letter, resume, CMS-100, photocopies of college transcripts, and proof of any Veteran status claimed by 5:00pm on January 27, 2022. Current state employees must also complete a Universal Bid Form and CMS-100B. Application materials should be submitted to: Human Resources Department, Illinois Commerce Commission, 527 East Capitol Avenue, Springfield, Illinois 62701. Questions may be referred to Colette Smith at 217-557-4206 or colette.smith@illinois.gov.

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.