EXECUTIVE I - Supplemental Surveillance Coordinator

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Date:  Nov 17, 2023

Springfield, IL, US, 62702-5056

Job Requisition ID:  33057

Agency :  Department of Public Health 
Office: Disease Control

Division: HIV/Hepatitis/STI/TB (HHST)

Posting ID: 86-24-0093, 86-24-0159, 86-24-0160

Posted: 11/17/2023 - 12/04/2023
Salary:   $5,181 - $7,664/month  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   3  
Plan/BU:   RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 

86-24-0093, 86-24-0159, 86-24-0160

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to perform the duties of Supplemental Surveillance Coordinator. Under direction, organizes, plans, and executes surveillance data collection activities, including patient interviews and medical record abstractions, for the HIV/AIDS Surveillance Section. Responsible for the execution of procedures for the protection, collection, and management of HIV/AIDS surveillance data.

Job Responsibilities

1.  Organizes and maintains HIV/AIDS data systems to which surveillance data are reported.

  • Implements data management policies required by the HIV Surveillance Unit.
  • Collaborates with supervisor to develop effective approaches to facilitate the management of HIV/AIDS surveillance data collected.


2.  Conducts data collection activities including patient interviews and medical record abstractions off site as required by the Medical Monitoring Project.

  • Develops effective approaches to facilitate the collection of HIV/AIDS surveillance data.


3.  Maintains ongoing communication with study participants and HIV care providers to obtain the necessary information and documentation to schedule patient interviews and medical records abstractions.


4.  Conducts and participants in database match projects with other programs in the HIV/AIDS Section and other programs within the Agency.

  • Collaborates with other Surveillance staff to analyze and report the finding of such matches.


5.  Functions as a liaison to the federal reporting sources (Centers for Disease Control and Prevention) for database management issues.

  • Studies all data management protocols.
  • Transfers required information to the federal reporting source.


6.  Produces detailed reports on the status of data collection and data management activities.


7.  Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years college, preferably with coursework in business or public administration, public health, mathematics or statistics.
  2. Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications

  1. Two years of experience working in a disease surveillance program, including data entry of highly confidential information.
  2. Two years of experience organizing and evaluating databases for a health program.
  3. One year of experience working with local health departments, physicians, and/or laboratories for the purpose of health protection and/or health promotion.
  4. One year of experience interpreting laboratory test results for HIV and/or other infectious diseases.
  5. One year experience conducting medical record reviews and/or abstractions.

Work Hours:  Monday - Friday 8:30 a.m. to 5:00 p.m.  
Work Location: 525 W Jefferson St Springfield, IL 62702-5056  

Job Family:  Leadership & Management

Agency Contact Email: DPH.HRApplications@illinois.gov

Phone #: 217-785-2031


This position DOES contain “Specialized Skills” (as that term is used in CBAs).




Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.



The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: