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EXECUTIVE II, OPTION Y-6 (Program Specialist) - 1385200

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 12, 2022
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  10878

Agency:  Environmental Protection Agency  
Closing Date/Time:  01/27/2022 
Salary:  $5,326.00-$7,964.00 Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #10878

Job Responsibilities

25% 1. Serves as Post Loan Program Specialist for a statewide multi-billion dollar financial assistance loan program, responsible for the construction of Public Drinking Water and Wastewater facilities for the Financial Capability Unit;

  • Organizes, plans, executes and evaluates the Post Loan Monitoring Program 
  • Monitors activities of Public Drinking Water and Wastewater Loans post-issuance; reviewing Monthly/Annual Financial Statements; Annual Audit Reports, from Units of Local Government within the State of Illinois.
  • Formulates and makes recommendations to policies and procedures within the program.
  • Determines financial capabilities and trends among the State Revolving Fund Loan Portfolio.
  • Assists the CFO and Unit Manager in determining the proper policy actions to take regarding monitoring issues

(Job Responsibilities continued)

20% 2. Conducts financial capability analysis for loan applicants

  • Reviews and analyzes system accounting data, dedicated source of revenue information, related legal documents and contracts, financial audits, user rate system data, financial projections including any changes to operational and maintenance costs and establishment of financial reserves and any other information necessary
  • Verifies all user rate charges and associated ordinances, or any other related legal documents that have been adopted and enacted, as prescribed prior to issuance of any funding agreement.
  • Advises loan applicants of additional information or documents that may be required to demonstrate credit worthiness and the ability to repay any funding provided
  • Coordinates the development of financial documentation, including working with applicants accounting staff, bond counsel and/or financial advisors

15% 3. Responsible for controlling statewide Single Audit Notifications;

  • Communicates and reviews information produced for and received from and by units of local state government.
  • Updates Borrower information in the Loan Grant Tracking System (LGTS) database checklist.
  • Satisfies special conditions placed on loan documents by researching and communicating with loan recipients

15% 4. Establishes and maintains procedures for conducting various oversight functions for facility projects receiving federal grants, state match, and/or leveraged bond proceeds.

  • Reviews/audits to assure all funding is properly accounted for within the LGTS accounting system

(Job Responsibilities continued)

10% 5. Responsible for reconciliations tracking synchronization of all State accounting systems, appropriation and re-appropriation status, cash flow analysis, financial statements and annual reports to United States Environmental Protection Agency (USEPA) and the public.

  • Utilizes a personal computer to produces highly technical reports 
  • Coordinates accounting activities within LGTS and Post Loan Monitoring System (PLMS) with other areas in the Division of Administration

05% 6. Provides assistance to Unit manager in the preparation of monthly financial statements and annual Generally Accepted Accounting Principles (GAAP) processes for Clean Water Loan, Drinking Water Loan, and the Loan Support Programs.

  • Assists in preparing monthly reconciliations for the Water Revolving Loan Fund for Obligations, Expenditures, Revenues, Federal Drawdowns, and Fund Balance.
  • Assists with Grant Accountability and Transparency Act (GATA) applicable to loan disbursement requests

05% 7. Continues education through formal and in-house training;

  • Confers with accounting professionals to increase knowledge of state and federal rules governing the loan programs.
  • Travels in performance of duties.

05% 8. Performs other duties which are required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
  2. Requires two years of responsible administrative experience in a public or business organization

Specialized Skills

Of the two years of experience, requires experience in analyzing and implementing applicable statutory state laws, rules and guidance, understanding of amortization schedules, loan procedures, financial capabilities/forecasting; utilizing and maintaining complex accounting finance databases.

Knowledge, Skills, and Abilities

  1. Requires thorough knowledge of public and business administration, principles and practices.
  2. Requires thorough knowledge of agency programs and service objectives, activities and operational systems.
  3. Requires extensive knowledge of agency policies and procedures.
  4. Requires ability to develop and manage an agency program.
  5. Requires ability to analyze administrative programs and adopt an effective course of action.
  6. Requires ability to develop, install, and evaluate new and revised policy, methods, procedures and performance standards.
  7. Requires ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
  8. Requires good verbal and written communication skills
  9. Requires ability to develop and maintain cooperative working relationships.
  10. Requires the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

Conditions of Employment

  1. Requires the ability to travel
  2. Requires a valid drivers license

Work Hours:  8:30-5 Mon-Fri  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:

Kathy Taylor

1021 North Grand Avenue East MC#37

 PO Box 19276

 Springfield, IL 62794-9276

 (217)785-1745

 Fax (217)524-6907

 

Submit via email to:

EPA.HR.JobApplications@Illinois.gov

 

Job Function:  Administration/Management; Fiscal/Finance/Business  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

 

“Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”), and seek a revolving door determination from the OEIG, or may be subject to a fine.”