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EXECUTIVE II - OBLIGATION & INVOICING MANAGER

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 13, 2023
Location: 

Springfield, IL, US, 62701-1411

Job Requisition ID:  22917

Agency :  Department of Children and Family Services 
Closing Date/Time: 03/27/2023
 
Salary:   ($5,536 - $8,279 MONTHLY) ANTICIPATED STARTING SALARY IS $5,536 (STEP 1C)  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  

DIVPIN: 203798

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  22917

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Obligation and Invoicing Manager.  Under direction, this position will plan, organize, execute, and control all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement.  The position will resolve any conversion or Illinois Comptroller issues and ensure that the contract is in payable status.  This position will also monitor Deputy meetings and fiscal year spend plan for contracts managed by the Office of Procurement.  Additionally, the position will request, track, and monitor on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement.  This position is a great opportunity for someone who is detail oriented and dedicated to ensuring the effective and appropriate implementation of agency procurement processes.  DCFS offers a competitive salary plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills, leadership capabilities, and the ability to multi-task.  We invite all qualified applicants to apply to join our innovative team to help make a difference in the lives of children and families.

Job Responsibilities

1. Serves as Obligation and Invoicing Manager plans, organizes, executes, and controls all aspects of the contract obligation process with the Illinois Comptroller for contracts managed by the DCFS Office of Procurement, including all amendments and the re-establishment of multi-year contracts

2. Attends and monitors Deputy meeting and fiscal year spend plan for all contracts managed by the Office of Procurement

3. Performs Contract Manager role for all contracts managed by the Office of Procurement by continuously monitoring and reporting on contract usage, spending, and availability of funds

4. Interacts with vendors, third-party shippers, end users, Business Managers, and warehouse and facilities staff as applicable to request, track, file, process, and report on all delivery confirmations to ensure a three-way match between order, delivery confirmation, and invoice

5. Requests, routes, tracks, processes, continuously monitors, and reports on all aspects of the invoicing process from order completion through Illinois Comptroller warrant issuance for all purchase orders and contracts managed by the Office of Procurement

6. Performs other special projects for the Office of Procurement or other business units as needed, including but not limited to drafting, requesting, tracking, and processing additional documentation, approvals, or any other aspect or requirement of the procurement and invoicing processes

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualification

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration

2. Requires two years of responsible administrative experience in a public or business organization

 

Specialized Skills:  Of the previously noted two years of experience, requires that the experience include managing or monitoring standard contract or purchase order documents; requires one year of relevant budget and finance-related experience managing or processing invoices and one year of experience working in a mainframe accounting system.

Preferred Qualifcations (In Order of Significance)

1. 2 years of professional experience managing or monitoring standard contract or purchase order documents for a public or business organization

2. 1 year of relevant budget and finance-related experience managing or processing invoices in a public or business organization

3. 1 year of experience working in a mainframe accounting system in a public or business organization

4. 2 years of professional experience in a public or business organization utilizing effective organizational, analytical, and written/oral communication skills

5. 2 years of professional experience in a public or business organization utilizing the ability to develop, install, and evaluate new and revised methods, procedures, and performance standards

6. 2 years of experience in a public or business organization utilizing computer skills, particularly in Excel and other Microsoft Office products (Outlook and Word)

Conditions of Employment

1. Requires the ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Work Hours:  M-F 08:30am to 5:00pm  
Work Location: 406 E Monroe St Springfield, IL 62701-1411  
Agency Contact:
 Fisayo Oyadeyi

Supervisor: William Blount-Stephens

Email: fisayo.oyadeyi@illinois.gov (For questions only)

Phone #:217-524-1423

Job Family:  Administration/Management; Fiscal/Finance/Business  

 

This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com