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EXECUTIVE SECRETARY II UMP

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jun 11, 2026
Location: 

Springfield, IL, US, 62707

Job Requisition ID:  56563

Job Requisition ID: 56563 IPR#26-01433
Opening Date: 06/11/2026
Closing Date: 06/26/2026
Agency: Department of Transportation
Position Title: Executive Secretary II, Opt. 2 UMP
Skill Option: Keyboarding - Clerical - UMP Certificate 
Salary: Anticipated Starting Salary (Effective 7/1/26) $5,127 Monthly; Full Range: $5,127 - $7,135 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.  All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Illinois Department of Transportation is seeking to hire Executive Secretary II. The successful candidate, under direction of Bureau Chief of Airport Engineering, performs administrative secretarial work for the manager of an agency's medium program; or performs secretarial work for the manager of an agency's major program; prepares and/or keyboards documents which have an impact on program policies and procedures as well as collective bargaining issues; may supervise staff engaged in lower level office support functions.

 

Essential Functions

  • As secretary to the Bureau Chief of Airport Engineering, performs a variety of clerical and technical duties.
  • Performs support functions for the Bureau of Airport Engineering staff as assigned by the Bureau Chief.
  • Maintains and organizes all Division of Airport Engineering documentation.
  • Serves as receptionist for the Bureau of Airport Engineering.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
  • Requires a minimum typing speed of 55 words per minute.
  • Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

  • Prefers working knowledge of agency programs, rules and regulations.
  • Prefers working knowledge of bookkeeping and budgetary principles and practices.
  • Prefers working knowledge of personnel and labor relations policies and practices.
  • Prefers thorough knowledge of the principles of office management.
  • Prefers thorough knowledge of manual and automated office equipment.
  • Prefers thorough knowledge of composition, grammar, spelling, and punctuation.
  • Prefers extensive knowledge of computer program applications.
  • Prefers ability to establish and develop written instructions and procedures.
  • Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
  • Prefers working knowledge of statistical analysis.
  • Prefers ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment

  • Requires successful completion of a background check and self-disclosure of criminal history.
  • Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine. 
  • This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency 

  

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.  

  

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: 

 

  • Monday-Friday work schedule 
  • Flexible work schedules in several program areas (flexible time, hybrid scheduling) 
  • Health, Life, Vision, and Dental Insurance 
  • Pension Plan 
  • (12) Weeks paid Maternity/Paternity Leave 
  • Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) 
  • Employees earn (12) paid Sick Days annually 
  • New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually 
  • Employees earn (3) paid Personal Days annually 
  • (13-14) paid holidays annually (based on start date) 
  • Tuition Reimbursement  
  • Employee Assistance Program and/or mental health resources 

 

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.  

 

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 1 Langhorne Bond Dr, Springfield, Illinois, 62707
Work Office: Bureau of Airport Engineering / Division of Aeronautics
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Office & Administrative Support

 

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine. 

 

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

 

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles.  To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

Seasonal and temporary workers should use a personal e-mail address when applying for jobs. 

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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