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Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 16, 2023

Springfield, IL, US, 62701

Job Requisition ID:  33067

Agency:  Department of Public Health 
Office:  Preparedness & Response

Division:  Deputy Director's Office

Posting ID:  09-24-0156

Posted:  11/17/2023-12/4/2023
Salary:   $4,706-$6,887/Month  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   Confidential Exclusion 014  



All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  09-24-0156

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as confidential secretary performing administrative secretarial work. Responsible for multiple special projects and administrative work which may evolve over time as assigned by the Deputy Director. Conducts special projects and studies gathering data and completing assigned projects. Writes and edits a variety of correspondence for the Deputy Director, including, contractual and grant documentation as well as OPR contributions to documents such as strategic plans and annual reports. Coordinates planning to support OPR for the annual Public Health Preparedness summit and other events. Develops power point presentations, talking points, meeting agendas, and takes meeting minutes to assist Deputy Director. This position will also be assigned roles in future special projects that may arise.

Job Responsibilities

  • Conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
  • Performs administrative screening of all mail for the Office of Preparedness & Response.
  • Prepares and keyboards legal documents, contracts, plans for changes in organizational structure, program policy or procedural recommendations, management reports, and outgoing correspondence for the Deputy Director and staff.
  • Manages Deputy Director's electronic mail correspondence and electronic calendar maintaining schedule of appointments for the Deputy Director.
  • Attends and participates in Office of Preparedness & Response meetings.
  • Coordinates activities for office-wide projects with all secretarial and clerical staff in the Office of Preparedness and Response.
  • Serves as backup for timekeeping system.
  • Maintains adequate supplies for the office.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of two years secretarial or business college and three years of secretarial experience; or completion of high school and five years secretarial experience.
  • Requires ability to keyboard accurately at 55 words per minute.

Work Hours:  Monday - Friday 8:30am to 5:00pm  
Work Location: 422 S 5th St Springfield, IL 62701-1824  

Agency Contact:  DPH.HRApplications@illinois.gov

Agency Phone: 217-785-2031


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).


Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:




Nearest Major Market: Springfield