EXECUTIVE SECRETARY III

Position Overview:

The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Executive Secretary III to work in the Director’s Office in Springfield IL. The ideal candidate is self-motivated, task oriented, utilizes excellent organizational skills, shows great attention to detail, and has great interpersonal skills. This position serves as a confidential assistant to the Chief Financial Officer and performs highly confidential, sensitive administrative tasks within the agency. Time management is essential in this position, and the ideal candidate will be able to process information and materials in a timely manner. A background in timekeeping procedures would be preferred for this position. We are looking for an energetic candidate looking to be an integral part of the Fiscal Team, working with all business areas and facility staff as well as executive staff within the Illinois Department of Juvenile Justice. We encourage all qualified applicants to apply. If interested in this position, please apply according to the instructions on the job posting.

Essential Functions:

• Subject to management approval, receives, reviews, and maintains all facility and attendance records.
• Serves as an administrative secretary, conducts special projects and studies of a confidential nature by gathering, coordinating, and monitoring completion of projects.
• Serves as Local Area Network (LAN Coordinator) for the facility.
• Provides office support.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience or completion of high school and five years of secretarial experience.

Preferred Qualifications (In Order of Significance):

• Prefers working knowledge of agency programs, rules and regulations.
• Prefers working knowledge of timekeeping and budgetary principles and practices.
• Prefers working knowledge of accounting principles.
• Prefers working knowledge of statistical analysis.
• Prefers thorough knowledge of the principles of office management.
• Prefers thorough knowledge of arithmetic computations.
• Prefers thorough knowledge of composition, grammar, spelling and punctuation.
• Prefers skill in keyboarding accurately.
• Prefers ability to apply human relations skills in interaction with management, officials of government and private industry and the public.

Conditions of Employment:

• Requires the ability to pass an IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.